Define Absence Group Divisions

Explanation

This activity is used to define how absence groups should be divided using absence periods created in the Absence Administration Basic Data/Absence Period Definition section and the system defined functions available in the Absence Functions/Absence Group Functions section.

When absence is registered using an absence type belonging to the absence group, the absence duration will be further divided based on the group divisions specified using this activity. The attendance result will be generated for the wage codes connected to each absence period in the Absence Type/Functions page.

To proceed with this activity select the Absence Type/Functions option in the Absence Administration Basic Data page.

Under the Definition Validity Period you can create a new record. In the Valid From field, enter the date from which the absence group divide definition should be effective. The user ID of the log-in user will automatically display in the User ID field. Also, the date on which the record is created will display in the Modified field. Once the record save you can create a new record in the lower pane.

In there you need to provide a sequence number in the Sequence No field.

In the Function field, select a system defined function using the list. The number of parameters according to the function will display in the Number of Parameters field and the Parameter Remarks field will show descriptions of all the function parameters.
E.g. If you select CON as the absence group function, there will be 7 parameters as detailed in the table below;

Parameter
 Number

Description of the absence parameters
1

Controls if parameter is switched on or off. Select 0 to switch off parameter or 1 to switch on parameter.
2

Determines the number of days for the first sub period of a registered absence duration.
3

Determines the payment ratio for the first period defined in parameter 2.
4

Determines the payment ratio for the second sub period of the registered absence duration.
5

Absence period type linked to first sub period.
6

Absence period type linked to second sub period.
7

Summarize. Count day option. Select 0 to count days from all periods or select 1 to count all days from current year.

In the Function Parameters field, enter values for each function parameter. Enter the required parameter values for each parameter in order by using the semi colon as a separator. The example below shows how the function parameters are defines so that the parameter is switched on, the employee is paid full for the first two days of the registered absence duration and paid half for the second period (remaining days) of the absence duration. Also, the user defined absence period type (defined in the Absence Administration Basic Data/Absence Period Definition section) PAYF and PAYH are used to generate results for the first two days of the absence duration and the remaining days of the absence duration respectively.
E.g. 1;2;1;0.5;PAYF;PAYH

Prerequisites

In order to perform this activity;

System Effects

There are no system effects.