Copy Costs to Cost Set One
Explanation
This activity is used to copy costs to cost set 1.
Cost set 1 is used as the standard cost set. You can copy costs from any cost
set into cost set 1. If the site is defined using standard costs, then
cost set 1 can only be updated by performing this activity. Since costs of cost set 1 cannot be overwritten, the current costs are moved to a history table, where they can be viewed for historical purposes.
One of the most common mistakes you make is that you forget to copy work
center, labor, and/or subcontracting costs to a new cost set, which in this case
is cost set 1. You can easily avoid this mistake by set the options Copy Work Center and Labor Class Costs and
Copy Subcontracting Costs to enable.
Note: If you enable the Copy Work
Center and Labor Class Costs option, all costs for work centers and labor classes
in the site are copied from the selected cost set to cost set 1. Similarly
if you enable the Copy Subcontracting Costs option, all subcontracting costs for
outside operations are copied from the selected cost set to cost set 1. In order to copy the subcontracting costs, the cost of the subcontracted part needs to be entered in the
Subcontracting Cost page.
There are several ways to quickly copy a part:
- You can set the part status of obsolete top parts with zero on-hand to Inactive (in the
Inventory Part page), and then order a copy of
active parts only. The Part Status field in the Copy costs to
Cost Set One page can be used for this purpose.
Part Cost Group has a higher ranking compared to the Part Status.
If the Part Cost Group is specified, then the system does not give consideration to the end items (top parts) .
If only the Part Status is specified, then the system will just filter out the end items (top parts) to start with and if the
Include Components option is not enabled, it will only copy the end items that fulfill the part status criteria. This might result in an unnecessary difference in shop order costing.
- You can do an incremental copy and then enable the Incremental Copy
option . This includes only parts that fulfill the following criterion: Total Cost in
Cost Set From<> Total Cost in Cost Set 1. This can significantly speed up the copy process.
If the Incremental Copy option is enabled, then the system always uses
include components.
- You can copy cost source information if the Capture Cost Source
option is enabled. Cost source information is used in the actual costing method and if each part has cost source information, the cost source information of the relevant part is used in transactions only if it is copied to cost set 1.
If the inventory valuation method is standard cost and the cost level is per part, cost sources will not be taken into consideration or displayed on the cost detail lines.
Note: Only costs connected to structure/routing
alternative "*" are copied (due to the fact that the inventory valuation logic
only handles "*"). When you copy part costs to cost set 1 (standard costs), the
inventory is revalued, and new postings are created.
For supplier delivery overheads defined in the source
cost set, in order to copy supplier delivery overhead into the destination cost set,
it is required to have the Copy Supplier Delivery Overhead option
enabled.
This activity can be performed in the Copy Costs to Cost Set One,
Part Cost and Part Costs pages.
Prerequisites
This activity has the following prerequisites:
- Costs for a cost set other than cost set 1 must exist.
- Cost sets must be defined.
- Sites must be defined.
System Effects
As a result of this activity:
- The inventory value will be modified for parts with inventory valuation
method set to Standard Cost and inventory part cost level set to Cost
Per Part. If the inventory part has
a balance on hand, the system automatically recalculates the inventory value
for the part. Posting types M8
and
M9
are affected, and the inventory value
is increased or decreased accordingly.
- Postings to the accounting systems will be created, since the inventory value is
updated.
- The costs of cost set 1 cannot be overwritten, so the current costs will be moved to
a history table. This part cost history can be used to follow up on valid costs
throughout history.
- An entry is added to the Part Cost History page.
- The cost set estimated material cost of cost set 1
for all parts subjected to copying will be replaced with the costs of source
cost
set.
- Copying costs to
cost set 1 will be the only available option to update
cost set estimated material cost in cost set 1.
- If the Update Estimated Material Cost in
Inventory Part option is enabled, the estimated material cost of the
respective
inventory part is updated.
- The part specific general overheads, material
overheads, sales overheads, purchase part delivery overheads and supplier
for purchase part delivery overheads defined for the source cost set will be
copied in to cost set 1. As a result, corresponding overhead records for the
cost set 1 will be created and could be seen in respective clients for such
part connected overheads.
- For supplier delivery overheads, costs will be
copied to cost set 1 only if the Copy Supplier Delivery Overhead
option is enabled.