Protected Person

The protected person feature is aimed to stop personal harassment, and to maintain personal integrity.

The protected person feature is utilized within the Human Resources components. In an employee record that is protected, the personal address and communication information are hidden from a normal IFS Cloud user. The personal data available on the Employee/Personal/Misc. section is also controlled by the protected feature. That is, the gender, date of birth, marital status, citizenship, place of birth, insurance ID, etc. will not be visible to the normal user if the employee record is set to protected. 
The data cannot be updated by a normal user even if the record belongs to a subordinated employee. 

To the normal user, the protected information will be displayed as a string of asterisks, e.g., **********.

How to set a person record to protected 

There are two ways to have a person record filed as protected:

1. Select the Protected Person option in the Protected Persons page. This page is located in the Employees and Organizational Definitions/Misc. Access and Set-Up page's folder. 
2. Connect the employee record to a position that has the Assign Protected option selected. When a record is connected to this position, the record will automatically get the Protected Person status. 

Required user access

A user that is authorized to view protected information must be entered in the Access to Protected Person page.