This activity is used to register employee's credit card transactions as general expenses. You can select any of the expense codes connected to the employee's default expense rule when you create the expense record. Also, the credit card transaction can be partially or fully registered as an expense depending on the configuration of the credit card transaction codes.
All the credit card transactions of the employee within the travel period of the expense sheet will be listed under Credit Card Transactions. You can use the All Credit Card Transactions option to view all the credit card transactions of the employee regardless of the travel period of the expense sheet.
Use Add as Expense option to connect the credit card transaction with the Expense Sheet. The credit card transaction amount will show in the Gross Curr Amount field. However, if the credit card transaction is allowed to be partially balanced to the expense sheet as specified in the credit card configuration (i.e. the Partial Balance option is selected for the transaction code in the Credit Card Configuration), the amount will be editable. The expense code (belonging to the employee's default expense rule) which are connected to the transaction code as specified in the configuration will be listed in the drop-down list.
Note: If the expense codes shown in the drop-down list are only recommendations (as defined in the credit card configuration), you can select any expense code belonging to the employee's expense rule using the list. Otherwise, you are required to select an expense code from what is available in the list.
In order to perform this activity, employee is required to have credit card transactions in the Credit Card Transactions. These are the actual employee credit card transaction details transferred from the bank. Also, in the Credit Card Configuration, the transaction codes of the employee's credit card transactions should be linked to expense codes from the employee's default expense rule.
As a result of this activity, an expense will be created for the credit card transaction in the Expense Sheet as Expense type. Also, the Credit Card option will be selected for the registered expense.