Configure Credit Card Transaction Codes

Explanation

This activity is used to define transaction codes for credit card transactions. Note that one transaction code can be linked to more than one credit card transaction. Therefore, the codes should be defined according to the relevant standards. E.g. You can have separate transaction codes for 'Hotels and Other Accommodation', 'Transportation Services', 'Personal Meals' etc. However, employees can have multiple credit card transactions for each of these transaction codes.

Individual Transaction Code section in the Credit Card Configuration is used for this purpose. The configurations can be defined specifying the expense codes that should be used when registering expenses for the transactions as well as other features controlling the expense registration.

 The following important features can be achieved using this activity:

•  Use the Exclude from Balance option to exclude all the credit card transactions connected to the transaction code from expense registration.
• Use the Partial Balance option to register expenses for only a part of the credit card transaction amount.
• Use the Suggestion Only option to enter a suggested set up. It will be possible to modify the credit card configuration details on the expense sheet for this transaction.
• Use the Default per Expense Rule option to set the expense code as default when registering expenses for credit card transactions connected to the configuration. You can have one default expense code per expense rule.

Prerequisites

In order to perform this activity, expense rules and expense codes are required to be already defined in the Expense Rule window.

System Effects

There are no system effects.

Pages

Individual Transaction Code

Activity Diagrams

BDR for Credit Card Mapping