Select Balance Information Commitments
Explanation
Use this activity to select information on committed costs together with
the general ledger balances. Committed costs are costs that are not yet posted.
You can view this information in
GL Committed Cost Balance
Analysis page. You can also get a more detailed information on the
purchase order and purchase requisition commitments by using relavent commands
Analyze balances on internal commitments:
- Create a purchase requisition and release it or create a purchase order
(do not release it). After performing Transfer Commitments,
query balances for the period in which you created the purchase
requisition/order.
- Amount will be displayed in the Internal Commitments
field for account NON INV. NO PRE-POST. Note:
If preposting is used at the source, internal commitments will be updated
for code part values used in preposting.
Analyze balances on external commitments:
- Create a purchase order and release it. After performing Transfer
Commitments, query balances for the period in which you created
the purchase requisition/order..
- Amount will be displayed in the External Commitments
field for account NON INV. NO PRE-POST. Note:
If preposting is used at the source, external commitments will be updated
for code part values used in preposting.
Analyze not transferred balances:
- Receive the purchase order. After performing Transfer Commitments,
query balances for the period in which you created the purchase
requisition/order
- Amount will be displayed in the Not Transferred Amount
field based on the postings created for purchase order receival.
Prerequisites
Before the balance information can be selected, the following must have been
completed:
- IFS Cloud/Purchasing must be installed.
- The authority rules for making queries must have been specified. This
is done via the Authority folder in IFS Cloud/General Ledger.
- Information about committed costs must be refreshed by using command
Transfer Commitments in
GL Committed Cost
Balance Analysis page.
System Effects
As a result of this activity, the selected balance information will be
displayed. You can use the Group Data feature to redefine how the balances should be displayed
by selecting the lines in the
GL Committed Cost Balance
Analysis page.