Enter Invoice Authorizer

Explanation

Use this activity to enter, change, and view codes for the persons or departments who are authorized to approve invoices for payment. This task, to be performed by a system administrator or equivalent person, is mandatory for at least one authorizer.

An authorizer must be defined when you enter a supplier invoice. You can state an authorizer's maximum approval limit and specify the supervisor for approval of requests above the limit. You can notify a supervisory authorizer when an invoice has been entered requiring that user's supervisory approval. If you select When Posted in the Automatic Payment Authorization field in the Supplier/Invoice tab, a message is not sent. 

You can enter new persons or departments with authorization powers and modify the name, maximum amount, and supervisory authorizer, and select or clear user notification.

Prerequisites

This activity has the following prerequisites:

• If specifying a supervisory authorizer, the user must be defined as an authorizer.
• The user must be connected to the company.

System Effects

As a result of this activity:

• Authorizers for supplier invoices are entered into the system.
• If you specified a maximum amount, the authorizer can only approve invoices up to that amount.
• If you specified a supervisory authorizer, invoices above the maximum amount require that supervisor's approval.
• If you specified user notification, a message is sent to the authorizer when an invoice is entered by the user to which the authorizer is connected.

Pages

Invoice Payment Authorizers

Activity Diagrams

BDR General Supplier Invoice Information