Use this activity to define one or more addresses for an existing supplier.
For each address, you can enter what type of address it is. The address types in the system are the following: delivery, document, visit, and pay. The default setting is that the address entered is valid for all address types. If you do not want the same address for, e.g., the address type Visit, you can clear the Visit option. The payment address type will be used on supplier payment documents, supplier checks, and supplier bills of exchange.
It is also possible to enter more than one address for an address type, but you can only select one of them as a default.
The Supplier's Own Address field is used when using EDI. The address ID used at supplier can be entered, and will be used as a reference between our address and the supplier address when exchanging address information. When EDI messages are sent, this field becomes part of the message.
You can enter an alternative supplier name if you want to use a name other than what is displayed in the header of the Supplier page. This address specific name will be printed in documents (like purchase orders, debit/credit notes, outgoing supplier invoices, payment advices, checks, statement of accounts etc.) when the address is used.
You can use Supplier Branch field to enter the branch of the supplier (business location) and this information will be available in the invoices. So that company can identify supplier branch level transactions.
Communication methods entered for specific addresses are summarized in the Comm. Method (Communication Method) tab.
The Address tab and the General Address Info tab must be completed before a supplier can be successfully used in a purchase order.