This activity is used to reprint or resend a previously printed/sent invoice. This operation is useful if the printout of the invoice is lost or destroyed, if any changes were made to basic data after the invoice was issued to the customer/supplier, or if the sent invoice message was not received by the customer due to an error.
Customer invoices and outgoing supplier invoices can also be reprinted in the Report Archive page which would contain all the printed invoices. Using this alternative method would result in the reprinted invoice having the same Tax Number, Invoice Address and Delivery Address. Necessary changes can be done in the Expire Date field to prevent the invoice from being removed too early.
The invoice must have been printed once in order to be reprinted. The instant invoice must be sent once in order to be resent. To resend an invoice, the media code of the invoice should be EDI, MHS, INET_TRANS or E-INVOICE.
As a result of this entry, the following system effects would take place.
| Action | System Effects |
| Reprint Modified | The invoice printout will have a different Tax number, delivery address and/or invoice address. The send status of the invoice will be Printed after this activity is carried out. |
| Reprint Original | The invoice printout will have the same details as the original
printout. The send status of the invoice will be Printed after
this activity is carried out. |
| Resend Invoice | If we resend a customer invoice with E-INVOICE media code,
a new xml file will be created and a new invoice image (a PDF file)
will be created in the Report Archive. Any changes done to the tax number,
delivery address and/or invoice address before the invoice was resent
will be reflected in the invoice image and the message. Any attachments
that were previously sent with the invoice will also be automatically
resent. If we resend a customer invoice with EDI, INET_TRANS or MHS media code, the same message will be resent. If the invoice was successfully resent, the send status will be Transferred. If a send error occurs (when sending an invoice with E-INVOICE media code, the send status will be Error. |
As a result of all actions listed in the table above, time at which the reprinting/resending takes place will be displayed in Sent Time field in the Sent Invoices page.