Enter Single Company Manual Voucher

Explanation

This activity is used to enter different types of manual vouchers. You can modify manual vouchers that have not yet been updated and correct manual vouchers that were error-marked by the updating routine in IFS/General Ledger.

The voucher types belonging to the following function groups can be used for manual vouchers:

• K, Corrections
• M, Manual vouchers
• Q, Opening balances

The voucher types can be selected from List of Values in the Voucher Type field.

If the Voucher Row Group Validation option is enabled in the Voucher Type page for the used voucher type, voucher rows with the same row group ID must have a one-to-one or one-to-many debit/credit relation. In order to save a voucher of a voucher type for which the Voucher Row Group Validation option is enabled, the debit balance and the credit balance must be the same within each row group ID.

A manual voucher can be modified as long as it is placed in the hold table, i.e., it has not been updated to the general ledger. All information on manually-entered voucher rows having transaction code MANUAL can be changed but voucher rows created by posting control cannot be changed. It is also possible to add accrual (Period Allocation) information to rows that were manually created.

If the Optional Auto Balance option is enabled for the function group M, Manual Vouchers, in Voucher Type page, then the system calculates the amount for the last voucher row. This means that the user does not need to enter the amount manually. To be able to use the Automatic Voucher Balance functionality, all the voucher rows must have the same currency. Also the currency code in the voucher header must be the same as on the rows.

Prerequisites

Before entering a manual voucher, the following must have been completed in IFS/Accounting Rules:

• The code parts must have been decided. The code parts used depend on the accounting level for follow-up and whether code parts functions are used, for example project accounting or currency balance accounting. Select Define Code String to define the parts of the code string and code part functions, if appropriate.
• The code part requirements must have been entered in Account Types page.
• The account information must have been entered in Account page.
• Information on the code parts B-J must have been entered in Code Part values.
• Information on the account groups must have been entered in Account Groups.
• The legal combinations of code parts must have been entered for the user group Combination Rules.
• Information on the period calendars and voucher types must have been entered in Accounting Periods or Voucher Type.
• Users must belong to user groups with authorization level Enter Only or Enter and Approve.
• Information on the currency codes and currency rates must have been entered on Currency Codes page and Currency Rates page.

System Effects

As a result of this activity a manual voucher is created and placed in the hold table.