Enter Multi-Company Manual Voucher
Explanation
Use this activity to enter a Multi-Company manual voucher. A
Multi-Company manual voucher is created in one company, i.e. current company,
and contains voucher rows belonging to the current company and to other
company/companies in the same legal entity. Each voucher can be processed
individually with in the particular company it resides. The voucher types
belonging to the function group M, Manual Vouchers, are used for Multi-Company
manual vouchers in the current company. The voucher types belonging to the
function group D, Multi-Company Vouchers, are used for Multi-Company manual
vouchers in the other company/companies.
If Manual Balance per Company option is enabled, the
voucher rows per company must balance in accounting and (if used) parallel
currency before the voucher can be saved. If aforementioned option is disabled, any
remaining balance per company will automatically be posted using the posting
types AP10 (credit balance) or AP11 (debit balance). Also, the voucher rows
within each Row Group ID must be in the same transaction currency and must
balance in that currency. Only one voucher row is allowed for the source company
within each Row Group ID.
If the Voucher Row Group Validation option is enabled
in the Voucher Type page for the used voucher type, voucher rows
with the same row group ID must have a one-to-one or one-to-many debit/credit
relation. In order to save a voucher of a voucher type for which the Voucher
Row Group Validation is enabled, the debit balance and the credit
balance must be the same within each row group ID.
Prerequisites
Before entering a Multi-Company voucher, the following must have been completed:
- The current company and the other company/companies must exist
in the same database.
- The user must have the permission to enter a voucher within the function group M, Manual
Vouchers, in the current company. The user group to which the user belongs is linked to a
voucher type via Accounting Rules/User Data/Voucher Series per Voucher Type, the
User Group per Voucher Series operation.
- The user must have the permission to enter a voucher within the function group D, Multi
Company Voucher, in the other company/companies.
- The code parts must have been defined in the current company
and the other company/companies. The code parts used depend on the accounting level for
follow-up and whether code parts functions are used, for example project accounting or
currency balance accounting. The code parts are defined in
Define
Code String.
- The code part requirements must have been entered in
Account Types for the current company
and the other company/companies.
- The legal combinations of code parts, i.e., the combination
rules, must have been entered for the user group that the user belongs to. The combination
rules must have been entered in the companies that the user wants to enter voucher rows
in. The combination rules are entered in
Combination
Rules.
- The account information must have been entered in
Account for the current company and the other
company/companies.
- Information on the code parts B-J must have been entered in
Accounting Rules/Code String/Code Part
Values for the
current company and
the other company/companies.
- Information on the account groups must have
been entered in Account Groups for the
current company
and the other company/companies.
- Information on the period calendars and voucher types must
have been entered in
Accounting Periods
or Voucher Type for the current company and the other
company/companies.
- Users must belong to user groups with authorization
level Enter Only or Enter and Approve.
- Information on the currency codes and currency
rates must have been entered in Currency Codes
and Currency Rates for the current company and the other
company/companies.
System Effects
As a result of this activity a manual voucher is created and placed in the hold table.