Handle Counting Using Count Report

Explanation

Use this function when you want to enter the results of your physical inventory counting of inventory parts. The counting can be performed on a detailed or an aggregated level.

In the upper pane of the Aggregated tab the aggregated lines are displayed. The outermost handling unit that in full contains lines from the count report is shown by default. If counting should be reported for a sub-level of a handling unit structure it is possible to view all handling units included on the count report using Show All option.

In the upper pane of the Aggregated tab if only a part of the handling unit content is included in the count report or the stock record is not attached to a handling unit the records are aggregated per location and does not have a handling unit reference. When the Handling Unit ID field is blank, the parts are not attached to a handling unit or only part of the content of  the handling unit is included in the count report.

Counting on a detailed level can be performed in the lower pane. The lower pane has the same functionality as the Details tab.

Note:

• For each part where a counting difference has been discovered, enter the quantity counted in the Counted Quantity field. For the parts with no counting difference, you can either enter the result manually or use command Count Without Differences. As a result of this, the line will be updated with the system quantity.
• If the part is at receipt and issue serial-tracked, but not in inventory serial-tracked, and the quantity counted differs from the on-hand quantity then a dialog will open automatically. If the counting difference is positive then enter the new serial number(s). If the counting difference is negative then select the missing serial number(s) by using drop-down.

Prerequisites

• A count report must have been created from Create Count Report page.

System Effects

If the parts are frozen while counted, they are released whenever the counting results have been reported and confirmed, provided they are not rejected by the counting limits. Then you can perform any inventory movement of the part(s) again.
Note: If the count result is rejected and the parts had not been previously frozen, they will become frozen until the count result is approved or canceled.

Any divergence between the quantity stated in the system and the quantity physically counted is shown in the created inventory postings and in the Cumulated Counting Difference field in Inventory Part/Main/Counting section. This value is the total divergence for the inventory part. The counting difference per inventory part location can be seen in Quantity per Location Details page. In the same page, information about the last and next count date is displayed, including whether the part is frozen for counting.

Pages

Count per Count Report

Activity Diagrams

Handle Counting