This activity is used to enter a customer payment. This payment can be matched with one or more open customer ledger items, or created as a payment in advance/payment on account or as a new (difference) item. You can also create parked payments (i.e. customer payments not connected to a specific customer) using this activity.
When matching open ledger items, the open items can be fully or partially matched. Differences between payment and matched amounts can be handled as cash discount, deduction, write-off, interest, fine, tax withheld or as new unsettled item.
You can also match open items of companies which are posted in another company apart from the cash receiving company. The cash receiving company is always the company for which you enter the mixed payment. New unsettled items can be created for another company .However, parked payments can be entered only for the cash receiving company.
For unmatched payment transactions (new difference items, payments on account/in advance or parked payments) preposting for all code parts except for the account can be entered.
To enter a customer payment and select single/multiple invoices to match with the payment,
Click New Transactions command button,
and Select Enter Customer Payment for the Payment Transaction
Type field in the New Payment Transactions page of
the Mixed Payment, in Mixed Payment page.
Select the required currency, payer/payee Identity and amount in the relevant
fields. .
Select the Invoice/Prepayment No and Click Finish to Select one invoice to match with the payment, or else and click Next, and click Select Multiple Invoices/Prepayments to open Multiple Invoices/Prepayments assistant to match multiple invoices with the payment.
Select the invoices you want to match with the customer payment and click
OK. The invoices you selected will be automatically displayed in
the Matching Transactions Details section.
To enter a customer payment and select multiple invoices of another company
to match with the payment: Enable the Multi-Company option in
order to display invoices of other companies when you populate the Multiple
Invoices/Prepayments assistant the next time or when you query for invoices.
To
create a customer payment in advance:
Click New Transactions command button,
and Select Enter Customer Payment for the Payment Transaction
Type field in the New Payment Transactions page of
the Mixed Payment, in Mixed Payment page.
Set the Payment in Advance option to “Yes” and Enter a tax code in
the Tax Code field. The List of Values can be used to select an appropriate
tax code.
To enter a customer payment on account:
Click New Transactions command button,
and Select Enter Customer Payment for the Payment Transaction
Type field in the New Payment Transactions page of
the Mixed Payment, in Mixed Payment page.
Click Finish
and approve the payment. A message will appear to ask you whether you want
to create the payment as a payment on account or whether you want to match
it with invoices. Click OK to create a payment on account.
To enter a customer payment on account for another company: Enter in the
Company field the ID of the company for which a new payment on account
shall be created.
To enter a new difference item for a remaining amount:
Click New Transactions
command button, and Select Enter Customer Payment
for the Payment Transaction Type field in the New Payment
Transactions page of the Mixed Payment, in Mixed Payment
page.
The invoices you selected will be automatically displayed in the Matching
Transactions Details tab. The difference between the amount
from the lump sum transaction and the total of the amounts of the matching
transactions will be shown in the Remaining Amount field.
To enter a new difference item for the remaining amount, create a new record
in the Matching Transactions Details
section and set New Item field to “Yes”, and modify the suggested
values in the
fields accordingly.
To enter a new item for a whole lump-sum:
Click New Transactions
command button, and Select Enter Customer Payment
for the Payment Transaction Type field in the New Payment
Transactions page of the Mixed Payment, in Mixed Payment
page.
Create
a new record in the Matching Transactions Details
section and set New Item field to “Yes”, and enter the required details.
To create a customer parked payment
Click New Transactions
command button, and Select Enter Customer Payment
for the Payment Transaction Type field in the New Payment
Transactions page of the Mixed Payment, in Mixed Payment
page.
Specify parked payment amount in the Amount field. Click Finish.
In order to perform this activity:
When the mixed payment is approved, the following system effects would take place: