There are two ways of working with changes on a purchase order. You can either update the purchase order directly or you can process the required changes through a purchase order change order. Note that if the purchase order has already been authorized, it might not be allowed to register changes directly to the order. Here you can use the purchase order change order, where you can authorize the changes separately before they are applied to the purchase order.
If you are registering changes directly on a purchase order that has been released and the latest order revision has been printed, a new revision number is generated and you can print out the changes made since the last revision. Examples of modifications that creates a new revision are: prices, additional costs or discounts, payment terms, quantity and delivery dates.
If you are processing the changes through a purchase order change order, the revision number of the purchase order will increase when a change order is processed and the purchase order is updated with the changes. An update through a change order will always result in a new revision of the purchase order despite whether the latest revision was printed or not. The , From Purchase Order page, click Purchase Order Change Order and then Create Change Order to initiate this process. After the changes have been done, click Status and Release the change order followed by Update Purchase Order.
The revision number is visible on the Order Details tab on Purchase Order. The revision handling functions for both part and no part order lines.
When a new revision is created a revision status is set on the modified lines. The revision status shows whether purchase order line is New, Canceled, Unchanged, or Revised since the last revision. If the modified purchase order line was in status Confirmed when the new revision was generated, the status is rolled back to Released. This cycle could be repeated as many times as required, i.e., as long as the purchase order line is not in status Arrived. When a new revision is created, the Printed indicator on the purchase order header is disabled.
When a delivery pattern is used and you change the wanted, planned, or promised delivery date, the system checks that these dates are defined as delivery days. If they are not defined as delivery days, an information message is displayed. The entered dates are however not moved back, because you may have made an agreement with the supplier that for just this particular date should a delivery be made.
You can then choose between two different printouts: Print Order and Print Order Changes. The order report contains the entire purchase order whereas the order changes report only contains the purchase order header and lines with changes.