Analyze Project Budget/Forecast

Explanation

This activity describes different features you can use to analyze a budget/forecast. Depending on what kind of analysis you want to do, there are different features:

By performing the Drill Down feature it is possible to gain knowledge about objects' underlying values and their connections such as Project Transaction, Invoicing Plan, Sales Contract,Purchase Order, Purchase Requisition, Sub Contract, Voucher and GL Voucher if the forecast version has been connected to a project snapshot using the Drill Down option.

Periodical Cost Graph is a graphical overview showing accumulated values outlined over the activities' separate periods. This makes it possible to perform a quick comparison between different values.

The following costs lines will be depicted:

  1. Cost: EAC Cumulative: The graph of the EAC costs spread in to future accounting periods. 
  2. Cost: Estimate At Completion (EAC): The total EAC for the selected forecast version.
  3. Cost: Budget At Completion (BAC): The total budget value of the forecast version set as Active Budget.
  4. Cost: Budget Cumulative: The graph of the budget costs spread in to each accounting period.
  5. Cost: Incurred Cumulative: The graph shows the sum of the committed cost + used cost incurred in each accounting period up until the Cut-Off Period.
  6. Cost: Earned Value: The Budget * Progress for the accounting period. A prerequisite for earned value to be shown is a forecast type with periodic review.

Also the following revenue lines will be depicted:

  1. Revenue: EAC Cumulative: The graph of the EAC revenue spread in to future accounting periods. 
  2. Revenue: Estimate At Completion (EAC): The total EAC for the selected forecast version.
  3. Revenue: Budget At Completion (BAC): The total budget value of the forecast version set as Active Budget.
  4. Revenue: Budget Cumulative: The graph of the budget revenue spread in to each accounting period.
  5. Revenue: Incurred Cumulative: The graph shows the sum of the preliminary revenue + posted revenue incurred in each accounting period up until the Cut-Off Period.

In addition to the cost and revenue line graphs, the forecast cut-off period will also be displayed. If Live View snapshot functionality is used the incurred costs/revenue cannot be spread into specific periods. The cumulative incurred cost/revenue in this case will be plotted on the cut-off period line.

The WBS and CBS Summary are an overview for the whole project which shows both a summary for the level in the structure you have chosen and a summary for lower levels. There is also a detailed summary for the WBS and CBS elements on the lower levels. You can use both the WBS navigator and the CBS navigator to find the required level in the structures where you want to work.In CBS, It is also possible to use the Filter Currency list to filter the required currency.If multicurrency budgeting and forecasting is in use you can select the required Display Currency (Base, Base B&F Rate or Project).

The Budget vs Forecast is a graphical overview of the budget compared to the selected forecast. It displays graphs for margin, profit and costs. It is also possible to break down the costs to lower levels. The amounts from contract change orders (CCOs) that are connected to the budget or forecast are specified in a certain color so the user can view their impact of the budget or forecast. The cost of the selected forecast/budget can also be analyzed per total, per level 1 in the cost/revenue breakdown structure (CBS) or per cost element. Different colors are used to specify budget, amounts from connected contract change orders and connected resource forecasts, ETC Adjusted of the forecast, committed and used costs.

 Use the Project Budget Analysis window to view the project key performance indicators.

Prerequisites

System Effects

None.