This activity is used to approve supplier invoices for payment. Invoices connected to current user, as well as invoices without user connection, are displayed for the current company. Invoices not yet authorized can be authorized here. Any part payments should also be approved in this page. Preliminary, final, and direct entry supplier invoices can be approved for payment. An invoice can be authorized in either the Authorize Invoices for Payment or the Manual Supplier Invoice page.
If the Supplier Invoice Authorization only by separate function option is enabled in Enterprise/Company/Invoice, authorization can only be made through a separate step in the Authorize Invoices for Payment page.
For invoices wherein the payment is divided into several partial payment occasions, each planned payment must be authorized individually. In such cases, the Instalment Plan Exists option in the Authorize Invoices for Payment page will be enabled, and each planned payment is displayed on a separate line.
Invoices where withheld tax has been reduced from the payment to be made to the supplier, have a separate payment plan for the withheld tax amount. This payment plan is authorized automatically when the invoice is posted and cannot be changed. The withheld tax has been reduced from the supplier debt as a payment transaction at the same time as the invoice was posted.
The Invoice will be automatically authorized for payment once the invoice status is set to Posted if At Final Posting or When Posted is selected for the Automatic Payment Authorization field in the Enterprise/Supplier/Invoice tab.
In order to perform this activity supplier invoices with the Posted status should exist.
As a result of this activity, the status of the invoices authorized for payment will change to PostedAuth and it will be possible to make payments to these invoices.