This activity is used to create supplier invoices from loaded external supplier invoices that are connected to a specific load identity. The supplier invoices are created in IFS/Invoice.
If all external customer invoices pass the Create step, then:
If any external supplier invoices have errors, then the following applies:
- All external supplier invoices having one or more errors get the Checked status.
- All external supplier invoices that have passed the Create step get the Created status.
If the Allow Partial Create option enabled, supplier invoices can be created even if some of the external supplier invoices in the load have errors. If this option is disabled, the Create process will be be interrupted as soon as an error occurs.
This activity is automatically carried out for external supplier invoices received via a message if the Automatic Approval option is enabled in the Supplier/Invoice/Message Defaults tab. If you enable this option, you are also required to enter an approval user in the same tab which will be used in the automatic approval process.
Before creating supplier invoices, please perform the following:
As a result of this entry, supplier invoices are created in IFS/Invoice, and vouchers (related to the posting information for the external invoices) are created in the hold table in IFS/Accounting Rules. Invoices in the external interface are marked with the voucher number and will get the Created status. If the invoice was loaded via an invoice message with E-INVOICE creators reference, the invoice image and the attached documents (i.e. if there are any attached documents ) will be checked into IFS/Document Management. If IFS/Document Management is not installed, the invoice image and attachments will be saved in IFS/Invoice.