Create Payment Order
Explanation
This activity is used to create a payment order from an
acknowledged payment proposal. The payment order contains output data on file or other
media, depending on the selected payment method and its related payment format.
Payment advice per supplier can be printed depending on the setup in the
supplier's side. It is also possible to send a payment advice directly to a AP supplier
contact of the respective supplier when printing payment advice. The payment
advice will be sent to supplier based on the output media connected to AP
supplier contact.
Email, Mail to Fax, XML and Printout are the output
media supported for payment advice.
If payment method plans have been used and the payment order
has been created, the payment proposal and the connected payment method plan will be
removed.
Prerequisites
- The supplier payment proposal must have been acknowledged.
- The Generate Payment Advice option should have been set to "Yes"
in the Payment Formats per Company page for the required
payment format in order to print the payment advices.
Note: In the Payment Formats per Company
page, select the required payment format and click Payment Formats if you want to select the
Generate
Payment Advice option.
- If you want to generate payment advices in batches based on output media
and language set Payment Advice as a Single Print Job option to "Yes" in the
Payment Formats page.
- Open the Supplier page and select At Create Order or Depending on Format from
the Payment Advice list if a payment advice ought to be printed with
the supplier payment order. If you select At Create Order,
the payment advice will be generated when creating supplier payment order without
checking for any specific condition. If you select Depending on Format,
conditions for the respective payment format should be satisfied in order to
generate the payment advice when creating supplier payment order.
- Select the name of the AP supplier contact and output media type from the AP
Supplier Contact group box in the Payment tab of the
Supplier page if the payment advice need to be sent to a supplier
directly based on the selected output media.
The following prerequisites should be met in order to send the payment advice
using output media:
- IFS/Print Server and IFS/Connect has to be installed.
- Print Server Archiving has to be enabled.
- The PDF_REPORT_CREATED event must be defined and enabled.
- If the payment advice should be sent as an Email, select E-mail
from the Communication Method field in the Supplier/Comm Method
tab and specify the receiver's e-mail address in the Value field for
the respective supplier. The supplier's AP Supplier Contact should be
entered using list of values in the Supplier/Payment tab. And
also select E-mail as the output media type from the Supplier/Payment
tab.
- If the payment advice should be sent using Mail to Fax, select
Fax Server from the Communication Method filed in the Company/Comm
Method tab and specify the fax server in the Value field for
the company. In the Supplier/Comm method tab fax should be
selected as communication method and the receiver's fax number should be
specified in the Value field for the respective supplier. The
supplier's AP Supplier Contact should be entered using list of values
in the Supplier/Payment tab. And in the Supplier/Payment
tab select Mail to Fax as the output media type.
- If the payment advice should be sent as an XML file, in the
Supplier/Comm
Method tab a communication method and a corresponding value for the
communication method should be added. The supplier's AP Supplier Contact
should be entered using list of values in the Supplier/Payment
tab. And in the Supplier/Payment tab select XML as the
output media type.
System Effects
As a result of this activity, a payment order is created.
Creating a payment order results in payment advices generated in the Report
Archive window as follows;
If the Payment Advice as a Single Print Job option is set to "Yes" in
the Payment Formats page;
- The system will distribute the payment advice to each supplier/payee
based on the value connected to the output media when the selected output media
is Email or Mail to Fax.
- The system will generate a single xml file for all the suppliers/payees
having the output media type XML.
- The system will generate a single PDF file for all the suppliers/payees
having the output media type Printout.
- All the payment advices generated are grouped based on the output media
and
language of the supplier/payee and shown in the
Report Archive window.
If the Payment Advice as a Single Print Job option is set to "No" in
the Payment Formats page;
- The system will distribute the payment advice to each supplier/payee
based on the value connected to the output media when the selected output media
is Email or Mail to Fax.
- The system will generate an XML file per supplier/payee for all the
suppliers/payees having the output media XML.
- The system will generate a PDF file per supplier/payee for all the
suppliers/payees having the output media Printout.
- All the payment advices generated per supplier/payee will be shown in
the Report Archive window.
There are no payments created
within the system until the invoices and payments on account are removed from the payment
order using the Acknowledge Payment activity. Included invoices cannot be selected for
payment when they are included in a payment order.
Restrictions
Unicode Restrictions - File Generation in Finance