Maintenance Resource Setup
Introduction
Maintenance resources are resources which have been defined in
IFS/Enterprise/Resource/Resource
Details to
be used in Service and Maintenance. The resource types include persons, person groups, tool/equipment and
tool/equipment groups. When specific criteria are met the resources can be entered on a resource demand line and be
assigned to work assignments on a work task.
Prerequisites
Person and Tool/Equipment:
To use a resource in a work task resource demand or work assignment the following is required in Resource Details:
- Resource must set as Active.
- Resource must belong to at least one parent resource group
which is set as Use in Maintenance.
- Resource must belong to a Specific Site. Resource belong to
a specific site when it fulfills below conditions
- Resource must belong to at least one parent resource group
which has the specific site connection
in the Connections page.
- Resource must have the specific site connection
in the Connections page.
- For a Person type resource, resource must have an employee connection, set as
Primary Scheduling in the
Employee page.
Note: In addition to above:
- If IFS/Dynamic Scheduling Engine is used and is to use a resource, it needs to be registered in Scheduling Basic Data.
- If IFS/Maintenance Planning Board is used and is to use a resource, it's employee which is set as Primary
Scheduling needs to be set as Available for Scheduling in the MPB Options
section in
Resource Details/Maintenance page.
- If IFS/Mobile Work Order is used and is to use a resource, it's employee which is set as Primary
Scheduling needs to be set as Mobile User in the Mobile Employee
section in
Resource Details/Maintenance page.
Person Group and Tool/Equipment Group
To use a resource in a work task resource demand, the following is required in
Resource Details:
- Resource group must be set as an Active.
- Resource group must be set as Use in Maintenance.
- Resource group must be connected to a specific site in
Connections page.
In general, resource groups cannot be allocated to work assignments. However, if IFS/Maintenance Planning Board is
used, resource groups are possible to allocate.
To allocate a resource group in a specific site in MPB, in addition to the prerequisites for persons
group and tools/equipment group which are mentioned above, the following is needed
in the Connections page in
Resource Detail page for the Specific site connection:
- Capacity Calculation base set as Group.
- Scheduling Capacity set as Finite or Infinite.
Availability of Resources
In general, resource availability is taken from resource Calendar. There are general flows of fetching calendar
as below.
Availability of Person
- If IFS/Human Resource is used, then the HR schedule of the person's primary
scheduling employment is taken to get the
availability. This is applicable only in IFS/Enterprise/Resource Allocation and Monitoring Gantt and IFS/Dynamic Scheduling
Engine.
- If there is no HR Schedule then the Calendar directly connected to the person in IFS/Enterprise/Resource
is taken to get the availability. This is applicable only in IFS/Enterprise/Resource Allocation and Monitoring Gantt and
IFS/Maintenance Planning Board.
- If the person's calendar is not available, then the Maintenance Organizations Calendar connected to its
primary scheduling employment is taken. This is applicable only in IFS/Enterprise/Resource Allocation and Monitoring Gantt and
IFS/Maintenance Planning Board.
- If there is no maintenance organization connected, then the person is considered as not available.
Availability of Tool/Equipment
- The Calendar directly connected to the tool/equipment in IFS/Enterprise/Resource is taken to get the
availability. This is applicable only in IFS/Resource Allocation and Monitoring Gantt and IFS/Maintenance Planning
Board.
Availability of Person/Tool Group
- The Calendar connected to site connection in IFS/Enterprise/Resource is taken to get the
availability. This is applicable only IFS/Maintenance Planning Board.
Resource Capacity Calculations
To be able to achieve correct results in resource allocation there is a
pre-requisite to have the capacity calculated for the resources. Generated
capacity calculated for a resource is a pre-requisite for the following
allocation functionalities:
- Filter by Availability in Allocate Resource Gantt for Work Tasks.
- Adjust to Schedule in Allocate Resource Gantt and in Assign Work for Work Tasks.
- Visit Handling on Work Tasks to achieve multiple visits for a job based on the resources calendar.
This is not required if visit handling is done by IFS/Planning and
Scheduling Optimization.
The resource capacity is calculated based on the resource schedule. If the
Use HR Schedule option is enabled on resource and employee is connected to the resource has an HR Schedule defined in the
Employee File this Schedule is used as the base for the capacity. If the Use
HR Schedule option is disabled then the Work Time Calendar defined
for the resource is the base for the calculated capacity. The resource
capacity is used in the allocation process in Service and Maintenance to
define the working and non-working time for the resources.
To calculate the resource capacity for the resources it is needed
to run the Calculate Resource Capacity for the resource structure where the
resources is connected to. In Application Base
Setup/Enterprise/Resource/Resource Details the option is
there as a command button option to Calculate Resource Capacity this calculation can be done for a specific resource or for the full resource structure.
In the dialog opened from this option there is also an option to setup a background job to
continuously calculate the capacity for a certain structure.