Use this activity to connect and view links between a user group and a voucher number series. This is required for setting up the access to each voucher type and series by a user group. This mandatory task is to be performed by a system administrator or an equivalent person.
When a company is created, voucher types and voucher number series are automatically created. The user group AC is linked to all voucher number series, except for voucher type YE - Year End Accounting. The user group YE is linked to the voucher number series for voucher type YE.
You can limit the authorization level for a user group, indicate the default voucher type, and select the function group connected to the voucher type. In the Authorization Level field, selecting Enter Only allows the user to only enter vouchers. Selecting Approve Only allows the user to approve vouchers that are ready to be approved. Selecting Enter and Approve allows users to enter and approve vouchers.The authorization level Approve Only is only applicable to user groups that are connected to functions groups M, K and Q. When function group K is used for automatic transactions the authorization level should be set to Enter and Approve.
The users belonging to the user group can use this number series throughout the application when creating vouchers, e.g., transferring inventory transactions.