Modify Message Codes in External Payment Parameters
Explanation
This activity is used to modify the message codes of external payment parameters
for a specific payment method. You can also add new message codes to the
external payment parameter which are already connected to the payment
format of the payment method. However, the outcome of the setting depends on
the payment format.
The message codes are relevant only for a payment method which is linked to a
payment format with a file template that is used to identify the type of the
payment transaction depending on the message code. Such payment formats are,
e.g., MT940NLABN, MT940DE, DTACHCU. The message codes can be also used to notify
errors, if the file template is used to identify such codes in the external
file. This is used for payment format, e.g., DDNAGSEK.
The information entered for the message codes will be used to create the
payment transaction when the external file is imported, or when the external
payment transactions are transferred to mixed payment depending on the specified
function for the message code.
E.g. you can
specify a message code for an account or pseudo code, which should be used for
transactions created from the external file with the specific message code. You
can enter public pseudo codes and private pseudo codes. Private pseudo
codes of another, other than the current user cannot be entered since that pseudo code
is connected to another owner. When the external file is loaded and the pseudo
code for a message code is used for a transaction, the owner of the pseudo code
is disregarded, i.e. the owner of the pseudo code is not validated against the
user who is loading the external file.
For new items,
default settings can be defined for message codes that are applied to
transactions for which a new customer difference item should be created.
Note: When new external payment parameters are created, the message codes of
the payment format linked to the payment method have been inserted to external
payment parameters already.
To modify a message code in external payment parameter:
- Open the External Payment Parameters
page.
- Search for the external payment parameter for which a message code
should be modified. Click the Message Codes tab.
- Search for the message code which you want to modify and go to the line
of the message code.
- Change the Transaction Type field by selecting a value from the
list, if you want to use another type for the payment transaction created from
an external file.
- Select the Error option, if you want to use the message code
to notify errors.
- Change the Payment Format Message Function field by selecting a
value from the list if another specific function should be executed when
processing the external payment.
Note: The function Create New Diff Item
is relevant only if in the Transaction Type field the value Customer Payment
is selected.
The functions Change Payment Date and Remove from Order are
relevant only if in the Transaction Type field the value Direct Debiting
is selected.
- In the Tax Code field, enter or change the tax code if a tax
code is needed for the payment transactions created from an external
file.
Note: The tax code entered is
relevant only if in the Transaction Type field the value Direct Cash Trans
is selected or if in the Payment Format Message Function the
value Create New Diff
Item is selected. For the new
customer difference item, this tax code will be used prior to the tax code
of the customer defined in its basic data.
- In the Account field, enter or change the account which
should be used for the payment transactions created from an external
file. You can also enter a pseudo code. The account, code parts, text
and process code of the pseudo code are used in the corresponding fields
of the manual posting for an external transaction when the transaction
is created from the external file.
Note: The account or pseudo code is relevant
only if in the Transaction Type field the value Direct Cash Trans
is selected.
- In the New Item Invoice Type field, enter or change the invoice
type which should be used if new difference items should be created with the
payment transaction. In the New Item Invoice Series field, enter or change the series
ID which should be used if new difference items should be created with the
payment transaction.
- In the Payment Terms field, enter or change the payment terms
which should be used if new difference items should be be created with the
payment transaction. This payment
term will be used prior to the payment term of the customer defined in its
basic data.
- Select the Generate Text for
New Item option, if the text should be generated for payment
transaction, that is used for the notes of the new customer difference item.
The content of the text field depends on the payment format.
- In the Default Difference
Code field, enter the difference code which should be used for new
customer difference item, if the difference code is not specified in the
connected reason code or if the external file includes no reason code at
all.
- Save the information.
To add a new message code in external payment parameter:
- Open the External Payment Parameter
page. Search for the external payment parameter for which a new message code
should be entered.
- Click the Message Codes tab and create a new record.
- Enter in Message Code field, the message code which should be
added to the external payment.
- Save the information.
Prerequisites
In order to perform this activity,
- The external payment parameter must exist for the payment method.
- The message code must be predefined for the payment format.
System Effects
As a result of the activity,
- The payment transaction is created according to the message code
depending on the file template of the payment format, when the external file
is imported.
- The message code can be connected to an identifier in the external
payment parameter.