Posting Control - General
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Introduction
Posting control refers to the translation of different business events in IFS
Cloud into financial transactions. A great part of
financial postings are created automatically by predefined posting types and
control types in IFS/Accounting Rules. A posting rule is defined by combining a
posting type and a control type to build the code string for a certain business
event.
It is possible to change the default posting types,
control types and allowed combination control types before putting the system
online.
Since a transaction can be posted to more than one code
part, more than one code part can be defined for a posting type at any given
time.
At any given time, only one control type can be defined
for a posting type. However, you may define several rules over time by entering different
dates in the Valid From field in the
Posting Control
page.
Levels of Posting Control
You can define posting rules at three different levels.
- The posting rules can be defined in the
Posting Control page by entering values in the fields Default
Value No Details and Default Value No CT. By doing so, the system
will use these two code part values as default values when certain
conditions are met.
- Where the posting of the transaction depends on
the control type value, the posting rules are defined in the
Posting Control Details page where a code part value can be
specified for individual control type values. If the control type defined
for the posting type is a combination control type, then the relevant code
part values are defined in the
Posting Control Combination
Details page. The process is similar to that done in the
Posting Control Details page, but you enter values for the two
control types that are included in the combination.
- If the posting of the transaction depends on
the value of another control type combined with a control type value entered
in the
Posting Control Details
page, then the other control
type must be specified in the Specification Control Type field in the
Posting Control Details
page. This will enable you to define
code part values for the individual specification control types in the
Posting Control Details Specification
page. If the
specification control type is a combination control type, the relevant code
part values will be defined in the
Posting Control Combination Details
Specification page. The process is similar to that done in the
Posting Control Details
Specification page, but
you enter values for the two control types that are included in the
combination.
Default Code Part Values
It is possible to define code part values in the fields
Default Value No Details and Default Value No CT in the
Posting Control page. The values entered in these fields are used as
default values when certain conditions are met.
The following example can be used to illustrate this.
The control type for posting type IP1 is IC5
Preliminary Codes. The code part defined for IP1 is Account. Accounts have been
defined for the preliminary codes 1, 2 and 3 in the
Posting Control
Details page.
Default Value No Details - 2450
Default Value No CT Value - 2454
This can have the following results.
-
If you
enter a supplier invoice and give one of the preliminary codes 1-3, the
invoice amount will be posted to the corresponding account.
-
If you enter a supplier
invoice and give the preliminary code 4, the invoice amount will be posted
to the account specified in the Default Value No Details field
(2450).
-
If you enter a supplier
invoice and do not give a preliminary code,
the invoice amount will be
posted to the
account specified in the Default Value No CT Value field (2454).
The fields
Specification Default No Details and Specification Default Value No CT
Value in the
Posting Control Details
page work the same way
as the fields Default
Value No Details and Default Value No CT in the
Posting
Control page except that the use of default values entered in the
Posting Control Details
page depends on the control type values defined for
the specification control types.
Categories of Control Types
Control types are divided into four categories based on
their behavior.
- Fixed Value : This control type category is used when the
occurrence of a certain business event always results in the same code part
value. AC1(Fixed Value) is the only control type which belongs to this
category. It is required to enter this fixed code part value in the Default Value No Details
field in the
Posting Control
page when a control type
belonging to this category is defined for a posting type. As a result, the
transaction amount will be automatically posted to that fixed code part
value. Fixed value control types are not allowed to be used as specification
control types, or for the creation of combination control types.
- Pre Posting : Pre posting control types are used when the code part values are provided by
the user himself at the time of posting a transaction. Therefore, control
types belonging to this category can have no pre-defined control type
values. This category of control types cannot be used as specification
control types or for the creation of combination control types.
- Ordinary : All
system defined control types which do not belong to the categories Fixed
Value and Pre-Posting belong to this category. You may enter a default code
part value for an ordinary control type in the Default Value No Details
field or in the Default Value No CT field in the
Posting
Control page.
- Combination : These are user defined
control types which are defined in the Combination Control Types
page. Combination control types are created by combining two system
defined control types. Like ordinary control types, combination control
types can be used as specification control types. However, combination
control types are not allowed for combination.