IFS Human Resources - Information Sources

Information sources are a combination of facts and dimensions which are structured and holds information about a specific transaction table in IFS Cloud. Currently the information sources based on IFS/Human Resources listed below can be used when creating IFS Business Reporter reports or cubes. An overview of each information source which is mainly based on IFS Human Resources is given below:

Employee Headcount Analysis

General Description

Purpose of the employee headcount analysis information source is to analyze employee headcount and turnover for defined periods. Following information is required to be defined for the company so that headcount analysis can be performed in BI:

• Period calendars are required to be defined in the Period Calendar for Statistics window.
• Optionally, you can connect HR period calendars to accounting periods using Financial Period Connection window.
• Create a snapshot category in the Headcount Statistics Snapshot and connect a period calendar. Specify all the companies from which information will be analyzed using the defined snapshot category. Also, create periods for the analysis.

The following points should be considered when report is created.

• Filters/Repeaters should be used for Snapshot Category/Year Period (Or Year and Period)/Company, Primary Position and Primary Job.
• If it is required to show all employee records for a given period, the relevant information base must be selected. This is not necessary if you use only measure items (except sum of age) for present data (without detail view).
• HCM access mechanism would be applied in Employee Headcount Analysis information source.
• Following filters should be used with the dimensions:
  
  Age Group Class field should be filtered in order to use age group.
  Employee Duration Class field should be filtered in order to use current employment duration
  Employee Duration Class field should be filtered in order to use total employment duration

Reports/Analysis

• Total Headcount
• Employee Turnover changes
• Effective Headcount
• Headcount Cost Centre/Position/Age/Work Experience
• Annually/Monthly or term headcount/turnover change

Access Types

1. Online

Specific Attributes

• Period Headcount: 
  Represents the headcount of the employees for the specified period.
• Period FTE:
  Represents Full Time Employment rate of the employees for the specified period.  FTE is derived from Employee's Degree of Occupation - Employee Reduction
• Start Employment Headcount:
  Represents the new employments for the specified period.
• Start Employment FTE:
  Represents the Full Time Employment rate of the new employments based on  Degree of Occupation for the specified period.
• End Employment Headcount:
  Represents the headcount of the employees who ended their Employment periods during the specified period.
• End Employment FTE:
  Represents the Full Time Employment rate of the employees who ended their employment based on Degree of Occupation for the specified period.
• Sum of Age:
  Sum of Age of employees with a valid employment within the specified period. This can be used to calculate Average Age.

Supported Dimensions

• Employee Category
• Snapshot Details
• Company
• Employment
• Organization Code
• Position Details
• Job Details
• Age Group
• Current Employment Duration
• Total Employment Duration
• Accounting Period
• Company Reporting Period  - Headcount Date, along with the Company ID is used to connect to the Company Reporting Periods Dimension
• Reporting Period - Headcount Date is used to connect the Reporting Periods Dimension
• Code B
• Code C
• Code D
• Code E
• Code F
• Code G
• Code H
• Code I
• Code J
• Work Location

Main Features supporting IFS Business Reporter

• Zoom In
  Not available



• Drill Down
  Not available



• Writeback
  Not available



• URL Navigation
  Not available.

 

Absence Period

General Description

Purpose of the Absence Period information source is to provide information about the absence periods of absences registered in Absence Administration.

Reports/Analysis

• Annual/Monthly analysis of absence registration
• Annual/Monthly analysis of absence periods with regard to period types.

Access Types

1. Online
2. Data Mart

Specific Attributes

• Absence Working Period:
  Represents the number of working days within the registered absence period, calculated according to employee's schedule.
• Working Hours:
  Represents the Number of working hours included in the absence period.
• Absence Calendar Days:
  Represents the number of calendar days included in the absence period registered by employee.

Supported Dimensions

• Company
• Organization Code
• Position Details
• Employee
• Employee Category
• Absence Type
• Absence Group
• Company Reporting Period -Date From, along with the Company ID is used to connect the Company Reporting Periods Dimension
• Reporting Period - Date From is used to connect the Reporting Periods Dimension

Main Features supporting IFS Business Reporter

• Zoom In
  Available for all measure items



• Drill Down
  Absence Calculation (PAYROL)
  
  
• Writeback
  Not available



• URL Navigation
  Not available

 

Time Transaction

General Description

Purpose of the Time Transaction information source is to provide detailed information about employee time reporting. Time transactions are extracted from the table where the time registration results are stored. Therefore it is not necessary to copy the data. thereby only Online mode is available for this information source.

Reports/Analysis

• Daily analysis of work time registration on different organizational levels
• Annual/Monthly analysis of work time authorization

Access Types

1. Online

Specific Attributes

• Wage Hours:
  Represents the number of hours accounted for the wage code concerned.
• Day Value:
  The result calculated for the wage code in days, i.e. the wage code hours divided by the number of hours amounting to one day. If an absence type is connected to the wage code, the number of hours which amount to one day is determined by the absence calculation period unit specified in the Absence Configuration/Absence Type tab. Otherwise, the scheduled hours will always be considered as one day. On non-working days, this value is always 1 when the absence calculation period unit is Calendar Days. Otherwise, the value is always 0.

Supported Dimensions

• Company
• Organization Code
• Organization Structure
• Position Details
• Job Details
• Employment
• Employee
• Employee Category
• Wage Class
• Wage Code
• Absence Type
• Company Reporting Period - Account  date, along with the Company ID is used to connect the Company Reporting Periods Dimension
• Reporting Period - Account Date is used to connect the Reporting Periods Dimension

Main Features supporting IFS Business Reporter

• Zoom In
  Available for all measure items
  
  
• Drill Down
  Not available
  
  
• Writeback
  Not available



• URL Navigation
  Not available.

 

Incident Analysis

General Description

Purpose of the incident analysis information source is to analyze the health and safety related data in different dimensions which will helps to report to external authorities, monitor and control necessary actions related to health and safety.

Reports/Analysis

• Overview Incidents
• Overview Injuries and Illnesses
• Incident Trend Analysis
• Incident Based on Severity Level
• Health & Safety KPI’s (Days away from work cases/Medical Treatment beyond first aid/Total Recordable Injuries)

Access Types

1. Online
2. Data Mart

Specific Attributes

• Count of Incidents:
  Represents the number of incidents count
• Count of Injuries and illnesses:
  Represents the personnel injuries and/or illnesses count
• Workdays Lost:
  Represents the Number of workdays that the employee would have worked but could not because of the illness/injury.
• Workdays Restricted:
  Represents the Number of workdays that the employee cannot work properly, e.g. the employee has been assigned to another job on a temporary basis or works part time.
• Injury/Illness Reference No:
  Represents the internal reference number of the personnel Injury/Illness record.

Supported Dimensions

• Company
• Employee
• Employee Category
• Reporting Period – Incident date is used to connect to Reporting Period Dimension

Main Features supporting IFS Business Reporter

• Zoom In
  Available for all measure items
  
  
• Drill Down
  Not available
  
  
• Writeback
  Not available



• URL Navigation
  Not available.

Employee Working Schedule

General Description

The purpose of the Employee Working Schedule information source is to provide detailed information about employee scheduled working time. In the T&A module there is no generated information about each working day of an employee. Instead, an employee has assigned definition of the working schedule which has to be used to get detailed information about each working day and days off.

The information about working time covers:

• Substitution Days
• Deviation Days
• Deviation Cycles
• Public Holidays

Reports/Analysis

Daily analysis of scheduled work time for each employee.

Access Types

• Online
• Data Mart with Incremental Load handling

Specific Attributes

• Working Day:
  Represents numeric indicator for a working day. On working days, this value is always 1. On non-working days the value is always 0.
• Scheduled Hours:
  Represents number of working hours scheduled for an employee on the selected day.
• Presence Hours:
  Represents number of actual presence hours for an employee on the selected day.
• Absence Hours:
  Represents number of planned absence hours for an employee on the selected day.

Supported Dimensions

• Company
• Organization Code – organization where the employee has their primary assignment
• Organization Structure – the organization structure where the organization belongs
• Position Details – position an employee is primarily assigned to
• Job Details – primary job of an employee
• Employment – current employment of an employee
• Employee
• Wage Class
• Working Schedule – an employee’s working schedule assigned on an accounting date
• Day Type – day type on an accounting date taking into account all possible deviations
• Wage Code – wage code for a normal working time
• Company Reporting Period - Account date, along with the Company ID is used to connect the Company Reporting Periods Dimension
• Reporting Period - Account Date is used to connect the Reporting Periods dimension

Main Features supporting IFS Business Reporter

• Zoom In
  Available for all measure items
  
  
• Drill Down
  Not available
  
  
• Writeback
  Not available



• URL Navigation
  Not available.