Enter Cash Box Posting Control Information
Explanation
The Enter Cash Box Posting Control activity is used to enter posting
control information related to the entry of cash box transactions.
The following posting types and control types are used in the cash box process.
The information can be used as a guideline when setting up the posting control
in a company at system start-up. For further information on Posting Control
in Financials, see the process Set-up Financial Basics.
Existing Posting Types in Cash Box.
Posting Type |
Description |
Requires Ledger Account |
Requires Tax Account |
PP1 |
Cash Transaction |
No |
No |
PP2 |
Cash Discount Received |
No |
No |
PP3 |
Cash Discount Disbursed |
No |
No |
PP5 |
Tax Reduction, Received |
No |
No |
PP6 |
Tax Reduction, Disbursed |
No |
No |
PP7 |
Supplier Debts, Pre-payment |
Yes |
No |
PP8 |
Customer Claims, Pre-payment |
Yes |
No |
PP9 |
Parked Payment Disbursed |
Yes |
No |
PP10 |
Parked Payment Received |
Yes |
No |
PP12 |
Currency Loss |
No |
No |
PP13 |
Currency Gain |
No |
No |
PP16 |
Write-Off, Supplier Debts |
No |
No |
PP17 |
Write-Off, Customer Claims |
No |
No |
PP18 |
Tax Received, Paid |
No |
Yes |
PP19 |
Tax Disbursed, Paid |
No |
Yes |
PP33 |
Tax Reduction Received, Write off |
No |
No |
PP34 |
Tax Reduction Disbursed, Write off |
No |
No |
PP42 |
Deduction Rule |
No |
No |
PP43 |
Tax Reduction Disbursed, Deduction |
No |
No |
PP44 |
Tax Received, Direct Cash |
No |
Yes |
PP45 |
Tax Disbursed, Direct Cash |
No |
Yes |
PP46 |
Calculated Tax Received, Direct Cash |
No |
Yes |
PP47 |
Calculated Tax Disbursed, Direct Cash |
No |
Yes |
PP77 |
Cash Transfer Interim Posting |
No |
No |
Available Control Types
Control Type |
Description |
Data Controlled by |
AC1 |
Fixed Value |
IFS Accounting Rules |
AC2 |
Pre-posting |
IFS Accounting Rules |
AC4 |
Country Code |
IFS Accounting Rules |
AC5 |
User Group |
IFS Accounting Rules |
AC7 |
Tax Code |
IFS Accounting Rules |
IC1 |
Supplier Group |
IFS Invoice |
IC2 |
Customer Group |
IFS Invoice |
PC2 |
Cash Account |
IFS Payment |
PC3 |
Interest Template |
IFS Payment |
PC4 |
Write-off Code |
IFS Payment |
PC5 |
Deduction Rule |
IFS Payment |
PC7 |
Cash Account per Company for Incoming Cash Transfer |
IFS Payment |
Allowed Combinations of Posting Type – Control
Type
Posting Type |
Description |
AC ! |
AC 2 |
AC 4 |
AC 5 |
AC 7 |
AC8 |
IC 1 |
IC 2 |
IC 4 |
PC 2 |
PC 3 |
PC 4 |
PC 5 |
PC7 |
PP1 |
Cash Transaction |
X |
|
|
X |
|
|
|
|
|
X |
|
|
|
|
PP2 |
Cash Discount Received |
X |
X |
X |
X |
|
|
X |
|
X |
|
|
|
|
|
PP3 |
Cash Discount Disbursed |
X |
X |
X |
X |
|
|
|
X |
X |
|
|
|
|
|
PP5 |
Tax Reduction, Received |
X |
X |
X |
X |
X |
|
X |
|
X |
|
|
|
|
|
PP6 |
Tax Reduction, Disbursed |
X |
X |
X |
X |
X |
|
|
X |
X |
|
|
|
|
|
PP7 |
Supplier Debts, Pre-payment |
X |
X |
X |
X |
|
|
X |
|
X |
|
|
|
|
|
PP8 |
Customer Claims, Pre-payment |
X |
X |
X |
X |
|
|
|
X |
X |
|
|
|
|
|
PP9 |
Parked Payment Disbursed |
X |
X |
|
X |
|
|
|
|
|
|
|
|
|
|
PP10 |
Parked Payment Received |
X |
X |
|
X |
|
|
|
|
|
|
|
|
|
|
PP11 |
Additional Payment |
X |
|
|
X |
|
|
|
|
|
X |
|
|
|
|
PP12 |
Currency Loss |
X |
X |
|
X |
|
|
|
|
|
|
|
|
|
|
PP13 |
Currency Gain |
X |
X |
|
X |
|
|
|
|
|
|
|
|
|
|
PP16 |
Write-Off, Supplier Debts |
X |
X |
|
X |
|
|
X |
|
|
|
|
|
|
|
PP17 |
Write-Off, Customer Claims |
X |
X |
|
X |
|
|
|
X |
|
|
|
|
|
|
PP18 |
Tax Received, Paid |
X |
X |
X |
X |
X |
|
X |
|
X |
|
|
|
|
|
PP19 |
Tax Disbursed, Paid |
X |
X |
X |
X |
X |
|
|
X |
X |
|
|
|
|
|
PP20 |
Interest Revenue |
X |
|
|
X |
|
|
|
X |
|
|
|
|
|
|
PP33 |
Tax Reduction Received, Write off |
X |
|
|
X |
X |
|
X |
|
|
|
|
X |
|
|
PP34 |
Tax Reduction Disbursed, Write off |
X |
|
|
X |
X |
|
|
X |
|
|
|
X |
|
|
PP42 |
Deduction Rule |
X |
|
|
X |
|
|
|
X |
|
|
|
|
X |
|
PP43 |
Tax Red. Disbursed Deduction |
X |
|
|
X |
X |
|
|
X |
|
|
|
|
X |
|
PP44 |
Tax Received, Direct Cash |
X |
|
|
|
X |
|
|
|
|
|
|
|
|
|
PP45 |
Tax Disbursed, Direct Cash |
X |
|
|
|
X |
|
|
|
|
|
|
|
|
|
PP46 |
Calculated Tax Received, Direct Cash |
X |
|
|
|
X |
|
|
|
|
|
|
|
|
|
PP47 |
Calculated Tax Disbursed, Direct Cash |
X |
|
|
|
X |
|
|
|
|
|
|
|
|
|
PP77 |
Cash Transfer Interim Posting |
X |
X |
|
|
|
|
|
|
|
|
|
|
|
X |
Note: Control type AC2, Pre-posting, is not available for code
part A.
Connection between Posting Types and System Event
- PP1 Description of use: Supplier Payment,
Create Payments. This posting type is thus used for both customer and supplier
cash transactions. This posting type is used in order to allocate the right
cash account to payment transactions.
Debit or credit posting: It
will be a debit posting if it is a customer payment, and a credit posting
for suppliers.
- PP2 Description of use: Supplier Payment.
This posting type helps allocate the proper account for discounts that are
received when paying the supplier.
Debit or credit posting: Since
it reduces the amount to pay, it will be a credit posting.
- PP3 Description of use: Customer Payment.
This posting type allocates the proper account for disbursed discount, when
receiving a customer payment.
Debit or credit posting: Since it reduces
the amount received, it will be a debit posting.
- PP4 Description of use: Supplier Payment,
create payment and Customer Payment. When
some kind of fee was charged for the payment, either from the bank or any
other payment institution, it will be posted to the correct account according
to this posting type.
Debit or credit posting: It will be posted
as a cost on the debit side for both customer and supplier payments.
- PP5 Description of use: Supplier Payment,
Supplier Payments and create payment. In all mentioned cases it is possible
to receive a discount. In some countries, the tax amount must be reduced
correspondingly. This posting type gives the correct account for that.
Debit or credit posting: Since tax originally was posted on the debit
side for supplier invoices, it will be reduced as a credit posting.
- PP6 Description of use: Customer Payment.
In case the customer is given discount and the tax is supposed to be reduced
accordingly, this posting type will ensure the proper account.
Debit
or credit posting: Since tax for customer invoices is normally posted as
credit, this reduction must be made as a debit-
- PP7 Description of use: Supplier Payment.
When paying the supplier unspecified items or in advance, that payment on
account will be posted according to this posting type.
Debit or credit
posting: The debt is reduced affectedly such that an asset is created. These
payments are posted as debits.
- PP8 Description of use: Customer Payment.
When the customer pays unspecified items or in advance, that payment on
account will be posted according to this posting type.
Debit or credit
posting: The claim is reduced affectedly such that a debt is almost created.
These payments are posted as credits.
- PP9 Description of use: Supplier Payment.
When paying an unspecified supplier and unspecified invoice, the amount
will be posted according to this posting type. It is similar to payment
on account since it is added to the payment proposal or the manual payment.
Debit or credit posting: Normally a debit posting.
- PP10 Description of use: Customer Payment.
When receiving an unspecified payment, it means that both customer and invoice
ID is unknown, and this posting type will post it to the proper account.
Debit or credit posting: It depends on the remaining amount.
- PP11 Description of use: Supplier Payments and Customer Payments. If
there is an outstanding amount after having ticked off all customer or supplier
payments, the rest can be posted according to this posting type.
Debit or credit posting: It depends on the remaining amount.
- PP12 Description of use: Supplier Payment
and Customer Payment. When the currency exchange
rate is different compared to the rate at the time the invoice is entered,
this posting type sets the proper account for it such that the net result
is a currency loss.
Debit or credit posting: The loss is treated
on the debit side.
- PP13 Description of use: Supplier Payment
and Customer Payment. When the currency exchange
rate is different compared to the rate at the time the invoice is entered,
this posting type sets the proper account for it such that the net result
is a currency gain.
Debit or credit posting: The gain is posted
on the credit side.
- PP16 Description of use: Cash Box,
Supplier Payment. When part of a supplier invoice is written off, the
write-off amount is posted according to this posting type.
Debit
or Credit posting: The write-off is posted on the credit side.
- PP17 Description of use: Cash Box,
Customer Payment, Customer Payment. When part of a customer invoice
is written off, the write-off amount is posted according to this posting
type.
Debit or Credit posting: The write-off is posted on the debit
side.
- PP18 Description of use: Supplier Payment.
When Tax Method Tax Received is Payment in window Tax Codes,
tax will only be posted preliminarily when doing the preliminary or direct
invoice entry. At the time of payment, the preliminary posting will be reversed
and this posting type will allocate the proper account for tax.
Debit or credit posting: Normal supplier invoices are debited.
- PP19 Description of use: Customer Payment.
When Tax Method Tax Disbursed is Payment in window Tax Codes,
tax will only be posted preliminarily when doing the preliminary or direct
invoice entry. At the time of payment, the preliminary posting will be reversed
and this posting type will allocate the proper account for tax.
Debit or credit posting: Normal customer invoices are credited.
- PP33 Description of use: In all supplier payment activities where you
can write-off parts of invoices, the write-off amount is separately posted.
In some countries, the tax amount must be reduced correspondingly. This
posting type gives the correct account for that.
Debit or credit
posting: Since tax was originally posted on the debit side for supplier
invoices, it will be reduced as a credit posting.
- PP34 Description of use: In all customer payment activities where you
can write-off parts of invoices, the write-off amount is separately posted.
In some countries, the tax amount must be reduced correspondingly. This
posting type gives the correct account for that.
Debit or credit
posting: Since tax was originally posted on the credit side for customer
invoices, it will be reduced as a debit posting.
- PP42 Description of use: Cash Box,
Customer Payment and Customer Payments. When a payment of a customer
invoice attached to a deduction group is created, the deduction amount for
each deduction rule is posted according to this posting type.
Debit
or Credit posting: The deduction is posted on the debit side.
- PP43 Description of use: In all customer payment activities where you
create a payment of a customer invoice attached to a deduction group, the
deduction amount is separately posted. In some countries, the tax amount
must be reduced correspondingly. This posting type gives the correct account
for that.
Debit or credit posting: Since tax originally was posted
on the credit side for customer invoices, it will be reduced as a debit
posting.
- PP44 Description of use: Cash Box, Direct
Cash Payment. When a transaction with tax direction Received is posted,
the tax account will be affected automatically due to this posting type.
Debit or credit posting: Normally a debit posting.
- PP45 Description of use: Cash Box,
Direct Cash Payment. When a transaction with tax direction Disbursed
is posted, the tax account will be affected automatically due to this posting
type.
Debit or credit posting: Normally a credit posting.
- PP46 Description of use: Cash Box,
Direct Cash Payment. When a transaction with tax direction Received
and a tax code set up as tax type Calculated is posted the tax account
will be affected automatically due to this posting type. PP47 is used to
counter-post this posting type.
Debit or credit posting: Normally
a debit posting.
- PP47 Description of use: Cash Box,
Direct Cash Payment. When a transaction with tax direction "Received"
and a tax code set up as tax type Calculated is posted, the tax account
will be affected automatically due to this posting type. This posting type
counter-posts PP46.
Debit or credit posting: Normally a credit posting.
- PP77 Description of use: Cash Box,
Cash Transfer Interim Posting. For a cash transfer transaction with
Interim Posting cash transfer method an interim posting is created
instead of a cash transaction for the counter cash account. This posting
type counter-posts the PP1 posting in the voucher which is created when
the cash box is approved. The account of the interim posting is balanced
with the interim posting which is created when another Cash Box or a Mixed
Payment for the counter cash is approved.
Debit or credit posting:
For an incoming cash transfer a credit interim posting will be created,
for an outgoing cash transfer a debit interim posting will be created.
Prerequisites
This activity requires that a company has been created and that the chart
of accounts has been defined.
System Effects
Not ready