Enter Customer Invoice Posting Control Information
Explanation
Use this activity to enter posting control information related to the entry
of customer invoicing. This task, to be performed by a system administrator
or equivalent person, is mandatory for printing checks.
The following posting types and control types are used in the Handle Customer
Invoices without Customer Order process. The information can be used as a guideline
when setting up the posting control in a company at system start up. For further
information on Posting Control in Financials, see the process, Set up Financial
Basics.
Existing Posting Types in Customer Invoicing
| Posting Type |
Description |
Requires Ledger Account |
| IP2 |
Customer Claims, Invoice |
Yes |
| IP4 |
Tax Disbursed, Invoice |
No |
| IP6 |
Invoice Fee |
No |
| IP7 |
Invoice Rounding |
No |
| IP26 |
Tax Currency Loss |
No |
| IP27 |
Tax Currency Profit |
No |
Available Control Types
| Control Type |
Description |
Data Controlled by |
| AC1 |
Fixed Value |
IFS Accounting Rules |
| AC2 |
Pre-posting |
IFS Accounting Rules |
| AC4 |
Country Code |
IFS Accounting Rules |
| AC5 |
User Group |
IFS Accounting Rules |
| AC7 |
Tax Code |
IFS Accounting Rules |
| IC2 |
Customer Group |
IFS Invoice |
Allowed Combinations of Posting Type Control Type
| Posting Type |
Description |
AC 1 |
AC 2 |
AC 4 |
AC 5 |
AC 7 |
IC 2 |
IC 4 |
| IP2 |
Customer Claims, Invoice |
X |
X |
X |
X |
|
X |
X |
| IP4 |
Tax Disbursed, Invoice |
X |
X |
X |
X |
X |
X |
X |
| IP6 |
Invoice Fee |
X |
X |
|
X |
|
X |
|
| IP7 |
Invoice Rounding |
X |
X |
|
X |
|
|
|
| IP26 |
Tax Currency Loss |
X |
X |
|
X |
X |
|
|
| IP27 |
Tax Currency Profit |
X |
X |
|
X |
X |
|
|
Note: Control Type AC2, Pre-posting, is not available for Code part A.
Connection between Posting Types and System Event
- IP2 Description of use: Manual Customer Invoice
and Instant Invoice. When posting a customer
invoice, the customers ledger account will be affected automatically due
to this posting type. It also occurs in Payment/Customer Payments. When
paying the invoice, the claim will be offset.
Debit or credit posting: Customer claims are normally posted as debits, if
it is not a credit invoice, then the claim is reduced on the credit side. When
paying the invoice, the claim is reduced on the reverse side.
- IP4 Description of use: Manual Customer Invoice
and Instant Invoice. When posting a customer
invoice the tax account will be affected automatically due to this posting
type.
Debit or credit posting: Normally a credit posting, when it is a debit invoice.
- IP6 Description of use: Instant Invoice.
When creating and printing a customer invoice, it is possible to add invoice
fee on it, according to basic data in the system. This posting type will
post it to the right account.
Debit or credit posting: Normally a credit posting, to be seen as revenue,
when creating a debit invoice.
- IP7 Description of use: Instant Invoice.
When creating and printing a customer invoice, it is possible to have invoice
rounding on it, according to basic data in the system. This posting type
will post it to the right account.
Debit or credit posting: Depending on the end sum of the invoice, it can
be either debit or credit.
Business Events in Invoice
Customer Invoice Entry
- IP2 Description of use: Manual Customer Invoice.
When posting a customer invoice, the customers ledger account will be affected
automatically due to this posting type.
Debit or credit posting: Customer claims are normally posted as debits, if
it is not a credit invoice, then the claim is reduced on the credit side.
- IP4 Description of use: Manual Customer Invoice..
When posting a customer invoice the tax account will be affected automatically
due to this posting type.
Debit or credit posting: Normally a credit posting, when it is a debit invoice.
+ Revenue posting is done manually, on the credit side, depending on what
kind of sale it was so.
Customer Instant Invoice Entry
- IP2 Description of use: Instant Invoice.
When posting an instant invoice, the customers ledger account will be affected
automatically due to this posting type.
Debit or credit posting: Customer claims are normally posted as debits, if
it is not a credit invoice, then the claim is reduced on the credit side.
- IP4 Description of use: Instant Invoice.
When posting a customer invoice the tax account will be affected automatically
due to this posting type.
Debit or credit posting: Normally a credit posting, when it is a debit invoice.
+ Revenue posting is done automatically via the items that are sold. They
have postings specified in basic date sales objects. However, these postings
can be overridden when creating the invoice.
- IP26 Description of use: Manual Customer Invoice
and Instant Invoice. When the tax currency
exchange rate is different from the invoice currency exchange rate at the
time of the invoice entry, such that the net result is a currency loss,
this posting type will define the correct account to which the loss is posted.
This is only applicable for tax codes with the Invoice Entry or Final Posting
method where the real tax transaction is created at the time of invoicing.
- IP27 Description of use: Manual Customer Invoice
and Instant Invoice. When the Tax currency
exchange rate is different from the invoice currency exchange rate at the
time of the invoice entry, such that the net result is a currency gain,
this posting type will define the correct account to which the gain is posted.
This is only applicable for tax codes with the Invoice Entry or Final Posting
method where the real tax transaction is created at the time of invoicing.
Entering posting control Information is explained in the process, Define
Financial Basics, Set up Basic Data Accounting Rules, Modify Rules section.
Prerequisites
This activity has the following prerequisites:
- A company must be created.
- The chart of accounts must be defined.
System Effects
As a result of this activity:
- If the customer invoice posting control is set up in a proper way, instant
invoices or manual customer invoices can now be posted. This creates a voucher
belonging to function group F (Customer Invoices).