Enter Mixed Payment Posting Control Information

Explanation

The Enter Mixed Payment Posting Control activity is used to enter posting control information related to the entry of mixed payment transactions.

The following Posting Types and Control Types are used in the Mixed Payment process. The information can be used as a guideline when setting up the posting control in a company at system start-up. For further information on Posting Control in Financials, see the process Set-up Financial Basics.

Existing Posting Types in Mixed Payment

Posting Type	Description	Requires Ledger Account	Requires Tax Account
PP1	Cash Transaction	No	No
PP2	Cash Discount Received	No	No
PP3	Cash Discount Disbursed	No	No
PP4	Payment Fee	No	No
PP5	Tax Reduction, Received	No	No
PP6	Tax Reduction, Disbursed	No	No
PP7	Supplier Debts, Pre-payment	Yes	No
PP8	Customer Claims, Pre-payment	Yes	No
PP9	Parked Payment Disbursed	Yes	No
PP10	Parked Payment Received	Yes	No
PP12	Currency Loss	No	No
PP13	Currency Gain	No	No
PP16	Write-Off, Supplier Debts	No	No
PP17	Write-Off, Customer Claims	No	No
PP18	Tax Received, Paid	No	Yes
PP19	Tax Disbursed, Paid	No	Yes
PP21	Open Supplier Check	Yes	No
PP22	Intercompany due to	No	No
PP23	Intercompany due from	No	No
PP24	Customer BoE, Interim Cash	Yes	No
PP25	Customer BoE Cashed in advance	Yes	No
PP26	Open Supplier BoE	Yes	No
PP27	Open Customer BoE	Yes	No
PP28	Open Customer Check	Yes	No
PP29	Unmatched Supplier BoE	Yes	No
PP30	Unmatched Supplier Check	Yes	No
PP31	Unmatched Customer BoE	Yes	No
PP32	Unmatched Customer Check	Yes	No
PP33	Tax Reduction Received, Write off	No	No
PP34	Tax Reduction Disbursed, Write off	No	No
PP35	Customer Check, Interim Cash	No	No
PP36	Customer Claims, Payment in Advance	Yes	No
PP37	Supplier Debts, Payment in Advance	Yes	No
PP38	Output Tax, Payments in Advance	No	Yes
PP39	Input Tax, Payment in Advance	No	Yes
PP40	Contra Acc. Output Tax, Adv Paym.	No	No
PP41	Contra Acc. Input Tax, Adv Paym.	No	No
PP42	Deduction Rule	No	No
PP43	Tax Reduction Disbursed, Deduction	No	No
PP44	Tax Received, Direct Cash	No	Yes
PP45	Tax Disbursed, Direct Cash	No	Yes
PP46	Calculated Tax Received, Direct Cash	No	Yes
PP47	Calculated Tax Disbursed, Direct Cash	No	Yes

Available Control Types

Control Type	Description	Data Controlled by
AC1	Fixed Value	IFS Accounting Rules
AC2	Pre-posting	IFS Accounting Rules
AC4	Country Code	IFS Accounting Rules
AC5	User Group	IFS Accounting Rules
AC7	Tax Code	IFS Accounting Rules
AC8	Company	IFS Accounting Rules
IC1	Supplier Group	IFS Invoice
IC2	Customer Group	IFS Invoice
PC2	Cash Account	IFS Payment
PC3	Interest Template	IFS Payment
PC4	Write-off Code	IFS Payment
PC5	Deduction Rule	IFS Payment

 

Allowed Combinations of Posting Type – Control Type

Posting Type

Description

AC !

AC 2

AC 4

AC 5

AC 7

AC8

IC 1

IC 2

IC 4

PC 2

PC 3

PC 4

PC 5

PP1

Cash Transaction

X

X

X

PP2

Cash Discount Received

X

X

X

X

X

X

PP3

Cash Discount Disbursed

X

X

X

X

X

X

PP4

Payment Fee

X

X

X

PP5

Tax Reduction, Received

X

X

X

X

X

X

X

PP6

Tax Reduction, Disbursed

X

X

X

X

X

X

X

PP7

Supplier Debts, Pre-payment

X

X

X

X

X

X

PP8

Customer Claims, Pre-payment

X

X

X

X

X

X

PP9

Parked Payment Disbursed

X

X

X

PP10

Parked Payment Received

X

X

X

PP11

Additional Payment

X

X

X

PP12

Currency Loss

X

X

X

PP13

Currency Gain

X

X

X

PP16

Write-Off, Supplier Debts

X

X

X

X

PP17

Write-Off, Customer Claims

X

X

X

X

PP18

Tax Received, Paid

X

X

X

X

X

X

X

PP19

Tax Disbursed, Paid

X

X

X

X

X

X

X

PP20

Interest Revenue

X

X

X

PP21

Open Supplier Check

X

X

X

X

X

PP22

Intercompany due to

X

X

PP23

Intercompany due from

X

X

PP24

Customer BoE, Interim Cash

X

X

X

PP25

Customer BoE Cashed in adv

X

X

X

PP26

Open Supplier BoE

X

X

X

X

PP27

Open Customer BoE

X

X

X

PP28

Open Customer Check

X

X

X

X

PP29

Unmatched Supplier BoE

X

X

X

X

PP30

Unmatched Supplier Check

X

X

X

X

PP31

Unmatched Customer BoE

X

X

X

X

PP32

Unmatched Customer Check

X

X

X

X

PP33

Tax Red Received, Write off

X

X

X

X

X

PP34

Tax Red Disbursed, Write off

X

X

X

X

X

PP35

Customer Check, Interim Cash

X

X

X

PP36

Cust Claims Paym. in Advance

X

X

X

X

X

PP37

Suppl. Debts Paym. in Advance

X

X

X

X

X

PP38

Output Tax, Paym. in Advance

X

X

X

X

X

PP39

Input Tax, Paym. in Advance

X

X

X

X

X

PP40

Contra Acc. Output Tax, Paym. in Advance

X

X

X

X

X

PP41

Contra Acc. Input Tax, Paym. in Advance

X

X

X

X

X

PP42

Deduction Rule

X

X

X

X

PP43

Tax Red. Disbursed Deduction

X

X

X

X

X

PP44

Tax Received, Direct Cash

X

X

PP45

Tax Disbursed, Direct Cash

X

X

PP46

Calculated Tax Received, Direct Cash

X

X

PP47

Calculated Tax Disbursed, Direct Cash

X

X

Note: Control Type "AC2," Pre-posting, is not available for Code part "A".

Connection between Posting Types and System Event 

• PP1 Description of use: Customer Payment and Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Check , Cash Checks. This posting type is thus used for both customer and supplier cash transactions. This posting type is used in order to allocate the right cash account to payment transactions.

          Debit or credit posting: It will be a debit posting if it is a customer payment, and a credit posting for suppliers.

• PP2 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Supplier Check , Cash Checks. This posting type helps allocate the proper account for discounts that are received when paying the supplier.

          Debit or credit posting: Since it reduces the amount to pay, it will be a credit posting.

• PP3 Description of use: Customer Payment. This posting type allocates the proper account for disbursed discount, when receiving a customer payment.

          Debit or credit posting: Since it reduces the amount received, it will be a debit posting.

• PP4 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Customer Payment. When some kind of fee was charged for the payment, either from the bank or any other payment institution, it will be posted to the correct account according to this posting type.

          Debit or credit posting: It will be posted as a cost on the debit side for both customer and supplier payments.

• PP5 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment, Supplier Check, Create Payment. In all mentioned cases it is possible to receive a discount. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

          Debit or credit posting: Since tax originally was posted on the debit side for supplier invoices, it will be reduced as a credit posting.

• PP6 Description of use: Customer Payment. In case the customer is given discount and the tax is supposed to be reduced accordingly, this posting type will ensure the proper account.

          Debit or credit posting: Since tax for customer invoices is normally posted as credit, this reduction must be made as a debit.

• PP7 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment. When paying the supplier unspecified items or in advance, that payment on account will be posted according to this posting type.

          Debit or credit posting: The debt is reduced affectedly such that an asset is created. These payments are posted as debits.

• PP8 Description of use: Customer Payment. When the customer pays unspecified items or in advance, that payment on account will be posted according to this posting type.

          Debit or credit posting: The claim is reduced affectedly such that a debt is almost created. These payments are posted as credits.

• PP9 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment. When paying an unspecified supplier and unspecified invoice, the amount will be posted according to this posting type. It is similar to payment on account since it is added to the payment proposal or the manual payment.

          Debit or credit posting: Normally a debit posting.

• PP10 Description of use: Customer Payment. When receiving an unspecified payment, it means that both customer and invoice ID is unknown, and this posting type will post it to the proper account.

          Debit or credit posting: It depends on the remaining amount. 

• PP11 Description of use: Supplier Payment and Customer Payment. If there is an outstanding amount after having ticked off all customer or supplier payments, the rest can be posted according to this posting type.

Debit or credit posting: It depends on the remaining amount. 

• PP12 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Customer Payment. When the currency exchange rate is different compared to the rate at the time the invoice is entered, this posting type sets the proper account for it such that the net result is a currency loss.

          Debit or credit posting: The loss is treated on the debit side.

• PP13 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment and Customer Payment. When the currency exchange rate is different compared to the rate at the time the invoice is entered, this posting type sets the proper account for it such that the net result is a currency gain.

          Debit or credit posting: The gain is posted on the credit side.

• PP16 Description of use: Mixed Payment, Supplier Payment, Supplier Bills of Exchange and Supplier Check. When part of a supplier invoice is written off, the write-off amount is posted according to this posting type.

Debit or Credit posting: The write-off is posted on the credit side.

• PP17 Description of use: Mixed Payment, Customer Payment, Customer Bills of Exchange, Customer Check and Customer Payment. When part of a customer invoice is written off, the write-off amount is posted according to this posting type.

Debit or Credit posting: The write-off is posted on the debit side.

• PP18 Description of use: Supplier Payment and Acknowledge Supplier Payment Orders, create payment. When Tax Method Tax Received is Payment in page Tax Codes, tax will only be posted preliminarily when doing the preliminary or direct invoice entry. At the time of payment, the preliminary posting will be reversed and this posting type will allocate the proper account for tax.

          Debit or credit posting: Normal supplier invoices are debited.

• PP19 Description of use: Customer Payment. When Tax Method Tax Disbursed is Payment in page Tax Codes, tax will only be posted preliminarily when doing the invoice entry. At the time of payment, the preliminary posting will be reversed and this posting type will allocate the proper account for tax.

          Debit or credit posting: Normal customer invoices are credited.

• PP21 Description of use: Supplier Check, Payment Orders for supplier, and Mixed Payment, Cash Supplier Check. When the supplier Check is entered and saved, or created from an Automatic Supplier Payment Order, all matched invoices are closed and the new, open Check is posted to this account which will represent a new, open ledger item instead of the invoices. When the Check is reported as cashed in Mixed Payments, Cash Supplier Check, this account is reversed.

Debit or credit posting: This account will have as many debit as credit postings. When entering or creating the Check, the account is credited. When cashing the Check, the account is debited to balance the credit of the cash account.

• PP22 Description of use: Customer Payment, Customer Check, Customer Bills of Exchange, Supplier Payment, Supplier Bills of Exchange , Supplier Check and Mixed Payment. For a customer payment, this posting will be created in the company receiving the payment as an inter company accounts payable due to the affiliated company's whose customer invoice was cleared in the payment. For a supplier payment, this posting will be created in the affiliated company, not in the company, processing the supplier payment. When the supplier payment is created, the affiliated company incurs a debt to the company paying the invoice. This is the inter-company accounts payable that is created. For a direct cash payment made using a mixed payment, this posting will be created in the company processing the payment as an inter company accounts payable due to the affiliated company if the manual posting creates revenues or liabilities in the affiliated company. For a direct cash payment which creates manual posting costs or claims in the affiliated company, the inter company accounts payable is created in the affiliated company.

Debit or Credit posting: Credit posting when the debt is incurred by the creation of the multi-company payment.

• PP23 Description of use: Customer Payment, Customer Bills of Exchange, Customer Check, Supplier Payment, Supplier Bills of Exchange, Supplier Check and Mixed Payment.For a customer payment, this posting will be created in the affiliated company, not in the company, processing the customer payment. When the customer payment is created, the affiliated company will have a claim from the company paying the invoice. This is the inter company accounts receivable that is created. For a supplier payment, this posting will be created in the company making the payment as an inter company accounts receivable due from the affiliated company whose invoice was cleared by the payment. For a direct cash payment made using a mixed payment, this posting will be created in the affiliated company as an inter company accounts receivable if the manual posting creates revenues or liabilities in the affiliated company. For a direct cash payment which creates with the manual posting costs or claims in the affiliated company, the inter company accounts receivable posting is created in the company, making the payment.

Debit or Credit posting: Debit posting when the inter-company receivable is incurred by the creation of the multi-company payment.

• PP24 Description of use: Customer BoE Transfer Proposals, RMB Create BoE Transfer file and Mixed Payment, Acknowledge Customer BoE Transfer. When creating the transfer file, all postings are made automatically. It is still possible not to affect the primary cash account by using a transit account instead. This transit account will be reversed when the Bills are cashed in the Mixed Payment. Then the cash account will be used.

Debit or credit posting: This account will have as many debit as credit postings. When creating the BoE transfer file, the account is debited. When cashing the Bill, the account is credited to balance the debit of the cash account.

• PP25 Description of use: Customer BoE Transfer Proposals, RMB Create BoE Transfer file, Customer Bills of Exchange, RMB Settle BoE and Mixed Payment, Acknowledge Customer BoE Transfer. When creating the transfer file, all postings are made automatically. If "Separate flow when cashing before due date" is specified instead of settling the Bill when the transfer file is created, this Customer BoE, cashed in advance account is used. When the Bill is later settled/cashed, this account is reversed.

Debit or credit posting: This account will have as many debit as credit postings. When creating the BoE transfer file, the account is credited. When cashing the Bill, the account is debited.

• PP26 Description of use: Supplier Bills of Exchange, Supplier Payment Orders and Mixed Payment, Cash Supplier BoE. When the supplier Bill of Exchange is entered and saved, or created from an Automatic Supplier Payment Order, all matched invoices are closed and the new, open Bill is posted to this account which will represent a new, open ledger item instead of the invoices. When the Bill is reported as cashed in Mixed Payments, Cash Supplier BoE, this account is reversed.

Debit or credit posting: This account will have as many debit as credit postings. When entering or creating the Bill, the account is credited. When cashing the Bill, the account is debited.

• PP27 Description of use: Customer Bills of Exchange, Customer BoE Transfer Proposals and Mixed Payment, Cash Customer BoE. When the customer Bill of Exchange is entered and saved, all matched invoices are closed and the new, open Bill is posted to this account which will represent a new, open ledger item instead of the invoices. When the Bill is included in a Customer BoE Transfer proposal, this account is reversed. If however, "Separate flow when cashing before due date" is specified, this account is reversed when the BoE Transfer proposal is acknowledged in Mixed Payments or when the BoE is Settled in Customer Bills of Exchange.

Debit or credit posting: This account will have as many debit as credit postings. When entering the Bill, the account is debited. When the BoE Transfer proposal is created or when the BoE is Settled, the account is credited.

• PP28 Description of use: Customer Check and Check Cashing Proposals, right mouse button option Print Check Cashing Report. When the customer Check is entered and saved, all matched invoices are closed and the new, open Check is posted to this account which will represent a new, open ledger item instead of the invoices. When the Check is included in a Check Cashing report, or when the Check is Cashed in Customer Checks, Cash Check, this account is reversed.

Debit or credit posting: This account will have as many debit as credit postings. When entering the Check, the account is debited. When the Check Cashing report is created or when the Check is Cashed, the account is credited.

• PP29 Description of use: Supplier Bills of Exchange, Supplier Payment Orders. When a supplier Bill of Exchange is entered and saved, or created, the remaining unmatched amount is stored as a payment on account which is posted to this account.

Debit or credit posting: When entering or creating the Bill, the account is debited. When offsetting the payment on account, the account is credited.

• PP30 Description of use: Supplier Check, Supplier Payment Orders. When a supplier Check is entered and saved, or created, the remaining unmatched amount is stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the Check, the account is debited. When offsetting the payment on account, the account is credited.

• PP31 Description of use: Customer Bills of Exchange. When a customer Bill of Exchange is entered and saved, the remaining unmatched amounts are stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the Bill, the account is credited. When offsetting the payment on account, the account is debited.

• PP32 Description of use: Customer Check. When a customer Check is entered and saved, the remaining unmatched amounts are stored as a payment on account which is posted to this account.

Debit or credit posting: When entering the Bill, the account is credited. When offsetting the payment on account, the account is debited.

• PP33 Description of use: In all supplier payment activities where you can write-off parts of invoices, the write-off amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax was originally posted on the debit side for supplier invoices, it will be reduced as a credit posting.

• PP34 Description of use: In all customer payment activities where you can write-off parts of invoices, the write-off amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax was originally posted on the credit side for customer invoices, it will be reduced as a debit posting.

• PP35 Description of use: Check Cashing Proposals, right mouse button option Print Check Cashing Report and Mixed Payment, Acknowledge Customer Check Cashing. When creating the report, all postings are made automatically. It is still possible to not affect the primary cash account, by using a transit account instead. This transit account will be reversed when the Checks are cashed in the Mixed Payment. Then the cash account will be used.

Debit or credit posting: This account will have as many debit as credits postings. When creating the Check Cashing report, the account is debited. When cashing the Check, the account is credited in order to balance the debit of the cash account.

• PP36 Description of use: Mixed Payment, Customer Payment and Acknowledge Customer Payment Order, Enter Acknowledgement. When the customer payment in advance is created, it will be posted according to this posting type.

Debit or credit posting: When the payment in advance is created, this account is credited. When the payment is offset or matched, this account is debited.

• PP37 Description of use: Acknowledge Supplier Payment Orders, Enter Acknowledgement. When the supplier payment in advance is created, it will be posted according to this posting type.

Debit or credit posting: When the payment in advance is created, this account is debited. When the payment is offset or matched, this account is credited.

• PP38 Description of use: Mixed Payment, Customer Payment and Acknowledge Customer Payment Order, Enter Acknowledgement. When the customer payment in advance is created, the specified Ttaxax will be posted according to this posting type.

Debit or credit posting: When the payment in advance is created, this account is credited. When the payment is offset or matched, this account is debited.

• PP39 Description of use: Acknowledge Supplier Payment Orders, Enter Acknowledgement. When the supplier payment in advance is created, the specified tax will be posted according to this posting type.

Debit or credit posting: When the payment in advance is created, this account is debited. When the payment is offset or matched, this account is credited.

• PP40 Description of use: Mixed Payment, Customer Payment and Acknowledge Customer Payment Order, Enter Acknowledgement. When the customer payment in advance is created, the specified tax will be posted according to this posting type. A contra account to PP38.

Debit or credit posting: When the payment in advance is created, this account is debited. When the payment is offset or matched, this account is credited.

• PP41 Description of use: Acknowledge Supplier Payment Orders, Enter Acknowledgement. When the supplier payment in advance is created, the specified tax will be posted according to this posting type.

Debit or credit posting: When the payment in advance is created, this account is credited. When the payment is offset or matched, this account is debited. A contra account to PP39.

• PP42 Description of use: Mixed Payment, Customer Payment and Customer Payment. When a payment of a customer invoice attached to a deduction group is created, the deduction amount for each deduction rule is posted according to this posting type.

Debit or Credit posting: The deduction is posted on the debit side.

• PP43 Description of use: In all customer payment activities where you create a payment of a customer invoice attached to a deduction group, the deduction amount is separately posted. In some countries, the tax amount must be reduced correspondingly. This posting type gives the correct account for that.

Debit or credit posting: Since tax originally was posted on the credit side for customer invoices, it will be reduced as a debit posting.

• PP44 Description of use: Mixed Payment, Direct Cash Payment. When a transaction with Tax Direction "Received" is posted, the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a debit posting.

• PP45 Description of use: Mixed Payment, Direct Cash Payment. When a transaction with Tax Direction "Disbursed" is posted, the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a credit posting.

• PP46 Description of use: Mixed Payment, Direct Cash Payment. When a transaction with Tax Direction "Received" and a Tax Code set up as Tax Type "Calculated" is posted the tax account will be affected automatically due to this posting type. PP47 is used to counter-post this posting type.

Debit or credit posting: Normally a debit posting.

• PP47 Description of use: Mixed Payment, Direct Cash Payment. When a transaction with Tax Direction "Received" and a Tax Code set up as Tax Type "Calculated" is posted, the tax account will be affected automatically due to this posting type. This posting type counter-posts PP46.

Debit or credit posting: Normally a credit posting.

Prerequisites

This activity requires that a company has been created and that the chart of accounts has been defined.

System Effects

Not ready

Pages

Posting Control
Posting Control Navigator - Posting Control

Activity Diagrams

BDR General Mixed Payment Information
BDR General Payment Information