Enter One-Time Supplier Information
Explanation
This activity is used to enter, modify and view information which is specific
to a selected one-time supplier. You can reuse previously created one-time specific
information if the same address is needed a second time, e.g. for a debit invoice
or a difference item.
Note: If the default payment method of the supplier is a document
payment method, it is updated to the installments with the one time address
ID as the document payment address ID. If the default payment method of the
supplier is not a document payment method and the payment term ID used for the
invoice has a payment method assigned to it, that payment method is updated
to the invoice and the installments when the invoice is saved. To modify the
default values fetched from the payment term, the payment term in one-time specific
information should be modified.
Prerequisites
In order to perform this activity:
- A supplier with the One-Time Supplier option is enabled in the
General tab of the
Supplier
page should exist.
- An invoice or a new difference item should have been entered for the
one-time supplier.
- The Used in Application option should be enabled in the
ISO Code
Usage/Country page
for the country specified in the address of the one-time supplier.
- The payment method should have been entered in the
Payment tab of
the Supplier page
as a possible payment method for the one-time supplier.
System Effects
As a result of this activity:
- An address ID with name and address information is created or
updated for the one-time supplier.
- The address ID connected to the invoice as the invoice and delivery
address will be printed on documents sent to the one-time supplier (e.g.
debit/credit notes, outgoing supplier invoice, payment advices, checks,
statements of account and balance confirmations). The supplier name specified
will also be printed in the invoices.
- The entered/modified tax information is stored as document tax
information of the address ID and printed in debit/credit notes. It will
be fetched to the tax ledger and used for tax reporting.
- The entered/modified communication information (i.e. the name
of the AP supplier contact, communication method and address, output medium)
is updated to the supplier communication information and used in the correspondence
with this one-time address.
- The entered/modified payment method is used as payment method
for all the installments of the invoice.
- The address ID is connected as the payment address ID to all
the installments of the invoice (except for manual payment methods).
- The entered/modified electronic payment address information is
saved as a new electronic payment address of the one-time supplier for the
payment method used.
- The information created in this activity can be viewed and modified
in the One-Time Specific
Information dialog as well as in
Address,
Comm Method and
Payment tabs of the
Supplier page.