Update General Ledger

Explanation

This activity is used to update the General Ledger with the vouchers having Approved status in the hold table. All vouchers created in IFS is collected together in the hold table in IFS/Accounting Rules. A number of checks are carried out during updating. Vouchers that do not pass a check are returned to the hold table and given the status Error with an error text that indicates the occurred errors. The errors in the manual vouchers are corrected in the Voucher. When you have corrected a voucher and changed the voucher status to Approved, the voucher can be updated again. Through this activity you can also update vouchers to a preliminary year end. When the Rollback mode is selected for the company in the Company/Periodical Cost Allocation tab, it is not possible to use this activity to update vouchers from the function group Z - Periodical Cost Allocation. Such vouchers can then only be updated from the periodical cost allocation step type Update Ledger. The Update GL Vouchers page consists of two update options; Start now and Schedule.

Note: If the parameter value is TRUE for GL_UPDATE_BATCH_QUEUE on the System Parameters for Accounting Rules, update vouchers will not be run online. Then the voucher update will be assigned with a job id and will be executed in background

Prerequisites

Before the updating routine can be started, the following must have been completed:

• The update parameters must have been enabled/entered in the GL Update Parameters page. This is normally done the first time you start the updating routine.
• For an Automatic Update of Preliminary Year End to be executed, at least one preliminary year end must have been executed from Preliminary Year End GL.

System Effects

• As a result of this activity, an acknowledgment is displayed with a number for the update journal that was created automatically. All vouchers included in the updating are moved to the general ledger. Vouchers that do not pass validations are returned to the hold table with Error status. The updating journal can be printed.
• If Sequence No. has been selected in the Sort By field of the Create Accounting Journals page, sequence numbers for voucher rows will be generated when the vouchers are updated to the General Ledger.
• If internal elimination structure in Active status exists in the company and code part values for the own part and the counter part are entered for the transactions, elimination code will be updated in each transaction according to the internal elimination structure when transactions are updated to the General Ledger.

Pages

Update GL Vouchers

Activity Diagrams

Handle Acquisitions of FA Objects
Import of FA Objects
Update General Ledger