Create Collective Invoice
Explanation
A collective invoice is a summary invoice containing more than one customer
order to the same customer. This is useful when several customer orders are
delivered together. It is also used if you have an agreement with your customer
to bill at regular time intervals, e.g., once a month.
You can create collective invoices even if the orders have different terms
for delivery, mode of transportation, etc. The charges for the invoice
(excluding the charges that exist only in in the customer order header with
no order lines) can be invoiced before the order is delivered or partially delivered,
if they are not connected to a specific line in the invoice.
If the invoice includes rental lines the requirement for creating the invoice
is that the rental events and rental transactions should have been created.
The rental invoice line is based on the rental transactions and not on the delivery
of goods so the status of the customer order rental line must be Reserved,
Picked, Partially Delivered or Delivered. Rental invoice lines can
be handled together with sales lines on the same invoice. Delivery confirmation
is not handled for a rental line and is not required in order to create an invoice.
When creating a collective invoice, you can choose whether to include all
available orders or only selected ones. Note that collective invoices for lines
delivered via shipment are also created here.
If the total gross amount for a Jinsui customer order exceeds the specified
maximum amount, the invoice will not be created. To proceed with the invoice
creation, one or more order lines can be blocked from invoicing to bring the
total gross amount within the required limit.
Prerequisites
- The setup of the customer must allow the use of collective invoices
(found on Customer/Sales/General tab).
- If needed, you can indicate the interval, in days, between two invoices.
This is also done in the setup of the customer. It is also possible to specify
precise days of the month as closing dates to create collective invoices.
- The customer orders must be either in the Partially Delivered
or Delivered status. If the customer order used to create a collective
invoice requires delivery confirmation, the order must have been delivery
confirmed. An order with a charge connected to a part order order line will
not be available for invoicing until the quantity on the connected order
line has been delivery confirmed.
- The customer order rental lines should have rental events and rental
transactions created.
System Effects
- A collective invoice is created, including all or selected customer
orders delivered to a customer up to the specified date. If closing dates
are specified for a customer, only those order lines delivered closest to
the closing date will be included in the collective invoice. In the case
of Customer Consignment Stock, order lines consumed closest to the closing
date will be included in the collective invoice. It should be noted that
orders consisting of lines blocked from invoicing will not be included.
- If customer order lines had been delivered on different dates, the latest
delivery date will be the latest of all the given delivery dates. Note that
in determining the latest date, only delivery dates of invoiced lines are
considered.
In case of goods that are delivered to customer consignment
stock, the date of delivery is considered as the date on which consumption
notification is registered.
If an invoice line had been created through
the staged billing process before delivery, the latest delivery date will
be null. If the invoice is created after delivery, the latest date of all
the delivered lines will be shown.
- If rental invoice lines are included on the invoice, the rental transaction
status will be updated to Invoiced and the invoiced amount will be
added to the transaction.
- If the customer orders are associated with projects for which the
Project Unique Billing option has been enabled, separate invoices
will be created for each individual project. The project ID will be posted
to the corresponding invoice.
- If there are lines with different tax liability types and delivery countries
on the customer orders, separate invoices will be created. If the company
has got a tax ID number for the delivery country, this tax ID number will
be printed on the invoice for lines with a tax liability of type taxable.
For lines with different tax liability types and delivery countries, the
supply country tax ID number will be used. Also if a tax liability of type
exempt is used on the order lines, the supply country tax ID number will
be printed on the invoice.
- If there are customer orders with different use price including tax
settings, separate invoices will be created.