Enter IL Automatic Posting Rules

Explanation

This activity is used to enter, change, and view processing rules for internal automatic postings. Processing rules contain information on how transactions are to be created during internal automatic posting. You can allow the system to create transactions automatically on the basis of an original transaction. These can be completely new transactions, such as transactions for social security deductions created on the basis of salary transactions. They can also be distributions of a transaction, such as when rental charges are distributed to various cost centers.

You can specify two different means for creating automatic transactions on the basis of a certain original transaction.

1. Always when posting to a certain code string.
2. When posting to a certain code string and also when entering a valid process code. This can be useful when you want to use different processing rules for the same code string. The process code enables you to control which processing rule is to be executed on each occasion. The process codes are entered in Process Codes.

Enable the New Automatic Posting if you want to specify that a transaction is going to create another automatic transaction. Enable Reverse Posting if the automatic posting row needs to reverse the original transaction. In this case, a correction row will be created when you add new record in the Internal Automatic Posting Rows tab. In the Original Code String tab, you can specify how the original transaction is to be structured if the processing rule is to be executed by the updating routine.

There are four different means of indicating how selection is to take place for each code part in the Original Code String tab:

• Enter a valid code part value.
• Enter a % sign to indicate that the processing rule is to be executed, regardless of the value of the original transaction in this field.
• Leave the field blank to indicate that the processing rule is to be executed if the original transaction has no value in this field. This is not valid for the code part Account.
• Enter an underscore (_) to indicate that the processing rule is to be executed if the original transaction has a value in this position, e.g., if you enter Code B _3_, the processing rule will be executed if the original transactions Code B is three characters long and contains a 3 in the second position.

After saving IL Automatic Posting Rule, you can update information in the Internal Automatic Posting Rows tab. Enter the code parts according to the following options:

• Enter a valid code part value.
Enter a * sign to indicate that the code part is going to have the same value as the original transaction.
• Leave the field blank to indicate that the code part has no value in this field, i.e., the value should be blank. This is not valid for the code part Account.

Enter two or several rows in the Internal Automatic Posting Rows tab, depending on the type of rule you want to specify. The total result factor for the entered rows must be zero before you can save the information.

Prerequisites

Before the information can be entered, the following must have been completed:

• The company must exist in IFS Financials.
• The accounts and other code part values you want to use must have been entered in IFS/Accounting Rules.

System Effects

As a result of the entry, the internal automatic posting rule can be used by the internal updating routine. Each automatic posting row creates a transaction.

These transactions are created when you update the voucher using the Update IL Vouchers assistant. The transactions created are added to the voucher and are given the transaction type Automatic Rule (Rule ID). Each transaction created is also marked with the processing rule used to create the transaction, the row number of the row from which the transaction originated, and the sequence number of the processing rule. This information can be viewed in IL Voucher Details Analysis.

Pages

IL Automatic Posting Rules

Activity Diagrams

BDR for IL Updating Routine