Confirm with Differences via Change Order
Explanation
When the purchase order is printed and sent to the supplier for confirmation,
the supplier either confirms that it is possible to deliver according to your
purchase order or confirms the purchase order with differences. The Confirm
Purchase Order with Differences option is supposed to confirm a purchase
order and also enter the supplier's modifications without creating a new purchase
order revision. However, there are situations in which a purchase order cannot
be updated directly. In those situations, it is possible to confirm the purchase
order with the required modifications via a purchase order change order. Those
situations are as follows;
- Changes are enforced to be processed via a purchase order change order
(defined in the settings on the site and supplier).
- A purchase order change order has previously been used for the purchase
order (all changes for that specific purchase order need to be processed
via a purchase order change order).
- The purchase order is authorized and changes are not allowed after authorization
(defined by the authorization rule).
- The purchase order is authorized and changes are allowed after authorization.
However, the changes to be done with the supplier confirmation exceed the
purchase order maximum authorized amount.
If the purchase order is in one of the above four situations, then you may
use the Confirm with Differences via Change Order command to open the
Confirm Purchase Order with Differences dialog. If the purchase
order is not in any of the above four situations, it is still possible to use
this command, or the Confirm Order Lines with Differences command.
Prerequisites
- A purchase order must have been entered and saved.
- A purchase order report should have been sent to the supplier and the
supplier must have confirmed the purchase order with differences.
- There should not be an open change order for the purchase order.
System Effects
- A purchase order change order is created in the Released status.
The changes done in the Confirm Order with Differences dialog
will be included in the created purchase order change order. The Confirmation
Change Order option will be enabled.
- The Pending Change Order option in the purchase order header
will be enabled.
Note: When the purchase order is updated from a confirmation change
order, a new revision will not be created.