Authorize Express Purchase Requisition
Explanation
The express purchase requisition is used when there is an immediate demand
for a purchase order, e.g., when purchasing some urgently needed spare parts
from the local hardware store. When order code 5 (Express) is used, purchase
orders are immediately created for all lines as soon as they have been fully
authorized, i.e., as soon as a line has been fully authorized, it is converted.
When purchase order lines have been created for all requisition lines, i.e.,
the requisition has been fully authorized, the status of the purchase requisition
is changed to Closed. The created purchase order is automatically released and
printed.
Prerequisites
- A requisition header and at least one requisition line must have been
entered and released.
- A supplier must have been specified for each part line.
- A supplier and price must have been specified for each no-number part
line. Note that, if an estimated price has been entered on the no-number
part line, no supplier needs to be specified.
- The authorizer must be connected to your user ID. Do this in the
Purchase Authorization Basic Data/Authorizers
page.
- The entire purchase requisition must have been activated, i.e., the
header must be in the Released status.
- An applicable purchase requisition authorization rule with Released
status must exist.
System Effects
- If the purchase requisition requires authorization of more than one
person, the status is changed to Partially Authorized when one, and not
all, authorizers has authorized the requisition. When the last authorizer
has authorized the requisition, the status of the purchase requisition is
changed to Closed.
- As soon as one line has been fully authorized, the line is converted
into a purchase order. The created purchase order is automatically released
and printed, and the status of the requisition line is changed to PO Created.