Print Purchase Order

Explanation

Use Print Order for printing a purchase order. The document can then be sent to the supplier by mail or fax.

Prerequisites

• The purchase order must have been released and cannot be Cancelled.
• The Print Purchase Order option must be enabled in the on Supplier page/Purchase sub menu/Purchase tab.
• If amounts inclusive of tax are to be printed on the report, the Print Tax Info option must have been enabled on Supplier page/Purchase sub menu/Purchase tab.

System Effects

• A printout of the purchase order is processed and the Communicated option on the purchase order header is enabled. The purchase order printout can then be sent for confirmation to the supplier.
• If any supplier contacts and/or internal destination on the purchase order, these will be printed on the report.
• If you have technical coordinators for any of the order lines, these will be printed on the corresponding line for each purchase part and no-number part. In addition, a summary of the technical coordinators, including their default phone numbers and e-mail addresses, will be printed on the purchase order report. The phone numbers and e-mail addresses will be retrieved from the person records in IFS/Enterprise.
• If the Consolidated option is enabled, summary lines will be printed at the end of the report, indicating the accumulated quantity ordered per part is used in the calculation of the consolidated price.
• If manufacturers and manufacturer part numbers are defined in the Supplier for Purchase Part page, these will be printed per part. If the Print option is enabled for manufacturer part numbers in the Supplier for Purchase Part page, these will be printed in addition to the manufacturer and manufacturer part number in the purchase order line. If you have multiple manufacturers and manufacturer part numbers printed, the first row represents the manufacturer and manufacturer part number present in the purchase order line, and then the other manufacturers and manufacturer part numbers with the Print option enabled in the Supplier for Purchase Part page will be printed. The preferred manufacturer and preferred manufacturer part numbers will be print in bold letters.
• If procurement clauses phrases are connected to purchase order lines, phrase textxs corresponding to those phrases will be printed in the purchase order report.

Pages

Purchase Order
Purchase Orders

Activity Diagrams

Handle Purchase Order, Basic Flow
Print and/or Send Purchase Order