Inspection results can be entered for inventory registered purchase parts, non-inventory registered purchase parts, and no-number parts. This must be done when the quantity to inspect is larger than zero (0). For inventory parts, you must enter the inspection results before you are allowed to move the parts into a stock location. For non-inventory parts or no-number parts, the results must be entered to complete the receipt. Use of serial numbers affect the handling.
You can enter the inspection results via the Receipt page (and some related places) or the Inspection Management page. Both pages lead to the same dialog. Inspection results can be reported, regardless of the parts' location, i.e., in an arrival, inspection, or stock location.
If you are using IFS/Quality Management and have created an analysis, tested the parts in question, and reported the results in this component, you can use these results as a guideline when you enter the inspection results and return parts for rework, in the receipt function.
When you enter the inspection results, faulty parts can be returned for rework. The return cause can, for example, be problems with the quality. The financial burden of returned parts is placed on the supplier, i.e., the parts need to be reworked. When parts are returned for modification, they are counted as a backorder; you can do arrival registration after the modification is done.
A return for rework is normally entered per return cause in the appropriate place when entering the inspection results. You can specify several return causes for a receipt line. Do this by entering one line for each return cause. Example: You have a receipt line with ten parts. Six parts are entered as approved, one part is returned by the return cause A on one line, and three parts are returned by the return cause B on a second line. To make a full report, the sum of the quantity approved and any quantities scrapped or returned should be the same as the quantity to inspect. Otherwise, you have done a partial report of the inspection results. Note that for catch unit enabled parts, you must specify the return catch quantity for rework.
When you are returning several lines with the same return cause on a receipt line, such as serial numbered parts, it is time-consuming to enter a new line and specify the return cause for each serial number. Instead, you can select all lines in question in Receipt/Details tab and specify the return cause in advance by clicking Return Receipt Lines. A dialog opens and you can specify a return cause for all selected lines. You also must choose the return type Return Rework. When this is completed, the dialog for entering the inspection result opens with the return cause specified per serial number already filled in in the proper place. You can remove a line that is selected by mistake. It is also possible to change the return cause on a single line.
Once you perform the return, the parts will be included in a new supplier shipment, alternatively you have the option to connect the returns to already existing supplier shipments as long as these have not been picked. You need to go through the supplier shipment process in order to deliver parts to your supplier, but for a quick return the finalize shipment option can be used when registering results.
If you, for some reason have planned returns to a supplier shipment by mistake, you can undo this action from the supplier shipment level before it is being delivered. If you would like to undo this action after the delivery of a supplier shipment, you can do this on the receipt level. When a return is undone, you must enter an inspection result on the receipt before this can be processed in the work flow.
Note: Rentals cannot be returned as rework/credit and/or scrap during purchase order inspection.