Generate Serial Numbers
Explanation
This activity is used to build a new serial structure that has to be in accordance
to its template structure. All structure parts defined to be serialized parts
must be given a serial number to complete the structure. If for any reason one
or more serial numbers are not known, you may allocate temporary system generated
serial numbers to those lacking a serial number. This activity automatically
generates a sequence of serial numbers starting with the defined serial base
number entered on each part number. The serial generation will start on the
selected serial and then work down to all serials on the lower levels. System
generated serial numbers may be prefixed. For more information on the serial
base number and serial number prefix, refer to the activity
Manage Serial
Number Generation.
When a new serial is created for the serialized parts in a structure, the
part access will be copied to the serial automatically. All the access groups
assigned to the new serial can be viewed on the Manage Serial Structure
/Access tab. If the serial is access controlled, only the users assigned
to the access groups that have the Has Access option enabled on this
tab, can view and update information on the serial.
When a serial number is generated and a serial is created for a serialized
part in the structure, the following will occur in relation to the access control
feature:
- The serial will receive the access groups assigned to the template structure
to which the serial belongs.
- The new serial will automatically receive the part access for the given
serial.
- If the new serial is defined within a structure, the serial will inherit
the serial access groups from the parent serial of the structure.
- If the parent of the new serial does not have a serial number,
the serial will inherit access from the nearest parent that has a serial
number in the structure.
To generate a serial number and create serials for all serialized parts in
a structure, open either the Manage Serial Structure page or the
Serial Structures page, and search for the serial structure for
which you want to generate serial numbers. Click Serial Structure
and then select the option Generate Serial Numbers. You can enter below
details in the dialog.
- Define an ownership and an owner for the serials in the structure.
- Enable the Generate only for minimum configuration option
if you want the generation to occur only for serial numbers belonging to
the structures that are a part of the minimum configuration.
- You can enter a manufactured date to be set for the generated serials.
The manufactured date will be set for the LLP (life limited part) serials
that are generated. To set the date for all generated serials, you need
to enable the Manufactured date on all serials (or only LLPs)
option.
To update the access groups for the serial number, which was generated or
created for the serialized parts in a structure. Open the
Manage Serial Structure
page and search for the serial number of the part you created. Click the
Access tab. All the access groups inherited
by the selected serial will appear on this tab. The Has Access field
will be enabled for the access groups that currently have access to the serial.
To either enable or disable the Has Access option, the following options
must be used,
- Revoke Access Group For Serial - Select this option if you want
to disable the Has Access option, and thereby deny access to the
new serial by the selected access group.
- Grant Access Group for Serial - Select this option if you want
to enable the Has Access option, and thereby grant access to the
new serial by the selected access group.
Note: The data on this tab can only be updated for the serials that
are disconnected from a structure, and for the topmost serial of a structure.
Prerequisites
- Access groups must have been extended to the current serial.
- A serial base number must have been defined per part number.
- When serial numbers are generated, the Owner and Location
Code are retrieved from object property settings. The properties used
are DEFAULT_OWNER and DEFAULT_LOCATION. For more information
on the object properties, refer to the activity
Verify or Adjust Default Object Properties.
- The manufacturer's data is retrieved from the preferred manufacturer
and must be defined.
System Effects
- All access rights defined for the current serial will be updated on
the Manage Serial Structure /Access tab.
- Serials that do not have access groups defined can be viewed by all
the users.
- The access rights for the serial can be updated by using the right mouse
button options on the Manage Serial Structure/Access tab.
- A system generated serial number will be given for structure parts lacking
a serial number.
- If the serial rule on the part is set to Automatic, only numerical
values will be generated.