Match Invoice with Certificate
Explanation
This activity is used to match an invoice with one or more sub contract payment
certificates. All payment certificates for the sub contracts, that aren't in
the Fully Invoiced status, will be available for matching. If the invoice
covers multiple payment certificates, it is possible to split the invoice amount
across several payment certificates.
Matching can be done from the invoice header as well as from the invoice
lines. Depending on the invoice details, you may be prevented from matching
on the header level and directed to do the matching on the line level instead.
It is possible to match the invoice amount both fully and partially. If you
are doing a partial matching, it will be possible to match the remaining payment
certificate amount with other invoices.
Prerequisites
- An invoice with reference to at least one sub contract should exist.
System Effects
After matching is completed:
- Postings for all matched payment certificates are created, but not saved
and additional postings can be entered if required.
- Existing payment certificate postings, if any, are reversed completely
if the matching was done for the full payment certificate amount, or reduced
created according to the matched amount.
When the matching is saved:
- A reference to the invoice and the matched amount will be included in
the Sub Contract Valuation/Invoice &
Payment Info tab.
- If the remaining amount to be matched against a payment certificate
is 0, then the status of the certificate is set to Fully Invoiced.
If not, it is set to Partially Invoiced. Note that there may be,
for various reasons, tax differences on the invoice compared to the estimated
tax amount on the payment certificate. In this case, only the net amount
is used to determine if the certificate is set to Fully Invoiced
or Partially Invoiced.