This activity is used to enter invoice posting authorizers for the company. The specified authorizers will be used as posting line authorizers in the posting proposal. The authorizer should always be connected to a user ID and an authorization combination rule ID. It is also required to specify a role for the authorizer.
There are two different roles that an authorizer can have. The Authorizer will be the user who will actually authorize the postings. This user can have limitations for code parts and the maximum amount. There is no limitation for the number of authorizers an invoice can have. It is also possible to define a user as an Acknowledger. The acknowledger is the person who confirms whether the invoice goods were actually received, and checks whether the postings are correct and acceptable. The acknowledger will also check whether the correct authorizers are connected. A posting line cannot be authorized when an acknowledger has not set the same posting line to the Acknowledged status. It is required to have at least one authorizer for each invoice line, but it is not a must to have an acknowledger for each invoice line.
Once you create the authorizer, you have the option of creating the same authorizer in IFS Purchasing. You can do so by clicking Yes in the message that appears after you save the authorizer record, or you can right-click on the authorizer record and then click Add Authorizer in Purchase.
In order to perform this activity:
The defined user will have the possibility to authorize or acknowledge any invoices according to the role of the user.