Enter Period Allocation for Supplier Invoice

Explanation

This activity is used to create period allocation information per invoice posting line. You can perform the allocation once you have posted the supplier invoice. The allocation information will be kept in the voucher and will be used when the general ledger is updated to create vouchers for the allocated periods. If the source voucher's period is included in the allocated period range, a voucher can be created for the base period as well. The parameters specified in the General Ledger/Basic Data/GL Update Parameters page will determine whether or not a voucher will be created for the base period. The GP2 posting type (Accrued cost) controls the account to be used as a contra account.

Select the Period Allocation on posting lines open the Period Allocation dialog.

Prerequisites

• If the company is not using posting proposal, the invoice must be saved in the Manual Supplier Invoice page and it should be finally posted before you can perform the allocation. However, note that this activity cannot be performed for invoices which are updated to the General Ledger.
• If the company is using posting proposal, the invoice must be saved in the Manual Supplier Invoice page. Then a Posting Proposal will be created.
• If a voucher should be created for the source voucher's period, the Period Allocation Voucher for Base Period option should be enabled in the in the General Ledger/Basic Data/GL Update Parameters page. If a voucher should not be created for the source voucher's period, the Period Allocation Voucher for Base Period option should not be enabled.

System Effects

As a result of this activity, a periodic allocation voucher is created for each specified period and placed in the hold table.

Pages

Manage Supplier Invoice
Manual Supplier Invoice
Posting Proposal Analysis

Activity Diagrams

Manage Posting Proposal
Post Supplier Invoice