Load External Supplier Invoice via E-INVOICE Message

Explanation

This activity is used to facilitate the loading of external supplier invoices into the external supplier invoice interface using a xml based e-invoice message. The process of receiving an e-invoice begins with an incoming xml file. IFS Connect reads the xml file and passes it to the appropriate BizAPI that will handle the incoming e-invoice. The invoice is created with E-INVOICE creator reference in the external supplier invoice interface. An invoice image and attachments can be embedded in the received invoice message.

Prerequisites

In order to perform this activity, the following prerequisites must be satisfied.

• Extended Server must have been installed.
• Relevant basic data must have been entered for IFS/Enterprise (i.e a company and a supplier must exist).
• Information must have been entered in the Supplier/Invoice/Message Defaults tab for the supplier. E-INVOICE must be specified as the media code and an approval user must be entered to receive e-invoice messages into IFS Cloud. If you want the external invoice to be automatically examined, checked and created, the Automatic Approval option must be enabled.
• To check in the invoice image and attachments into IFS/Document Management, information must have been entered in the Company/Invoice/Document Management tab. If IFS/Document Management is not installed, the invoice image and attachments will be saved in IFS/Invoice.
• The attachment that will be connected to the invoice and checked into IFS/Document Management must have a file extension that exists in EDM Basic/File Types tab.

System Effects

As a result of this activity, e-invoices will be loaded into the external supplier invoice interface. The invoice images and attachments of the invoices loaded are checked into IFS/Document Management if it is installed. Otherwise, the documents will be saved in IFS/Invoice. If the Automatic Approval option is enabled in the  Supplier/Invoice/Message Defaults tab, then the system would automatically check the e-invoices and create supplier invoices.