Transfer Work Task Transactions

Explanation

This activity is used to transfer work task transactions of type Personnel, Time, Tools, External and Expenses to IFS/Accounting Rules. It is possible to either transfer the transactions directly, or by schedule the task to run as a background job.

The availability of a transaction ID for external trasactions and expense transactions depends on the property value given for the MANUAL_EXTERNAL and MANUAL_EXPENSE property values for the MaintenanceConfiguration object LU in the Object Properties page of System Definitions.

The work task transaction is included when transactions are transferred to finance until it has been marked as finally posted. This means that already transferred transactions are included since the transfer executes several transaction-related actions. This can be the result of a transfer;

These bullets are explained in more details in the below sections

The work task transaction is updated to status Transferred

The work task transaction is evaluated if reposting is needed

The work task transaction is marked as Finally Posted

Following dialog boxes can be used depending on the transaction types you wish to transfer,

Transfer Work Task Time Transactions for transferring time transactions of type Personnel cost.
Transfer Work Task Tool/Equipment Transactions for transferring tools transactions of type Tool/Equipment cost.
Transfer Work Task Expense Transactions for transferring expense costs of type Expense cost.
Transfer Work Task External Transactions for transferring external costs of type External cost.

If the One Voucher Per Date field is selected, one voucher will be created per Date Applied for all transactions. Alternatively select One Voucher For All Dates to group all transactions with date included in the transfer (From/To Date) into single voucher with specified Voucher Date. Selecting the latter will result in acquiring the value of the To Date as default. Any other date which is higher than To Date can also be selected. When creating a schedule task System Date is set as Voucher Date by default and the field is read only. Voucher Date Offset can be used to obtain vouchers of Voucher Date which is higher than System Date.

Work Task Transaction page can be used to view detailed information about transaction and its postings. Work Task Transaction/Accounting tab can be used to view detailed accounting information about transactions related to work tasks. These posting lines provide details on the posting value, account, cost center, etc. The status can be Valid, Error, Transferred or Not Applicable. Postings in status Error have to be corrected before the transaction can be transferred to finance.

A work task transaction can have several posting lines if it is reposted. When reposted, new postings lines are created to reverse the previous transferred cost posting and to create a new posting line with the correct code string. When created, the status is Valid or Error. When transferred, the status is updated to Transferred .

If work task cost codes are used, then the retrived cost code is updated to the posting line.

Prerequisites

System Effects