Register Change Numbering Rules
Explanation
This activity is used to create and maintain numbering rules that are used
for the contract change orders (CCO). The requirement of CCO numbering may differ
for each customer, therefore this is useful when you need to create individual
contract numbering to enhance the grouping of similar change orders.
Numbering within IFS Contract Change Management is not unique, hence it is
possible to have several records with the same change order number. When the
change type, sub contract, sales contract or project on the CCO is changed the
number will be regenerated based on the available numbering rules. The change
order sequence is always unique and is the same even after the regeneration
of the change order number.
Depending on the value selected for the Numbering Sequence Type field
there are two ways for the numbers to be generated:
- When the value for the Numbering Sequence Type field is set as
Sequence No, it is possible to have numbers generated in a sequential
order independent of what the change order is about.
- When the value for the Numbering Sequence Type field is set as
Sequence Per Object, the system will generate an individual numbering
series for each type of object (i.e. sub contracts, sales contracts or projects).
It is possible to have the change number 0001 for a specific sub contract,
and then automatically generate number 0002 when the next change is created
for the same sub contract (changes to other objects will not break the numbering
series for one object. The change source of the change type for the CCO
controls the objec,t the numbering is based on.)
E.g. a CCO created with
the Customer change type and the sales contract A in the header will
received 0001 as the change order number. When the next CCO is created for
the sales contract A, it will automatically get 0002 as the change order
number, independent of any other CCOs that might have been created for other
sales contracts, sub contracts or projects in the meantime.
- In the Next Value field it is possible to see the numbering value
that will be given to the CCO created next which fulfills the numbering
rule criterion. This is only displayed when the Sequence No is selected
in the Numbering Sequence Type field.
- When Sequence Per Object is selected as numbering sequence type
it is possible to see an example of the number in the Next Value Example
field.
It is possible to enter new change numbering records, and to update or delete
existing records at any time, but it may cause inconsistency in the numbering
series.
Prerequisites
System Effects
- A new numbering rule is created.
- It is possible to leave the Change Order No field empty for a
CCO, and a number will be generated automatically, if an applicable rule
has been defined.