Request Changes to Confirm Purchase Order

Explanation

Use this activity when you as a B2B supplier wants to request changes on purchase orders placed for you. It is possible to request changes of quantity, price, discount and delivery date for purchase order lines that are not fully received/arrived at company’s site. In addition, you can enter your order number and add notes per line.

Note: External service orders and orders containing rental are excluded from confirmation.

Prerequisites

• This activity is only applicable in IFS Aurena B2B.
• In the Supplier page, the B2B option must be selected for the appropriate supplier.
• Only Purchase Order Orders connected to the user’s default supplier, set up in B2B User – Supplier page, are presented for confirmation.
• The purchase order must have been released and there must be at least one purchase order line in status Released.
• The purchase order should not have any pending changes; i.e. there should not be any open Incoming Purchase Order Confirmation message or open Purchase Order Change Order (POCO) associated with the purchase order.

System Effects

When you change values of a purchase order line, e.g. price, quantity, an Incoming Purchase Order Confirmation message will be sent after submitting the changes. Once the request is approved by the company, it will update the purchase order accordingly and update the status to Confirmed if previous status is Released. However, for order lines where you don’t change any value, the status will immediately be updated to Confirmed if previous status is Released.

Pages

Order Details

Activity Diagrams

Confirm Purchase, B2B