Register and Confirm Absence Request for Employee

Explanation

This activity is used to register absence requests for employees.

Absence requests may be automatically created when an absence plan registered by an employee is approved by the manger. This will happen only if the Register Request on Plan Approval toggle is enabled for an absence type in the Absence Type page.

Note

• Use the On Demand field if the absence type you are requesting is constrained by a sub-limit.
  Example: Assume you have 26 absence days available, but according to the state law 4 of those 26 days can be taken on demand. Therefore, to request an absence on demand, first you have to enter the main limit type which has 26 days available. Then, you have to specify a sub-limit type which has 4 days available. Both limits will be depleted upon registration. If you try registering 5 days on demand, you will get an error, as even though you have 26 absence days available, you have only 4 on demand days.

Prerequisites

In order to register absence requests;

• Absence groups and absence types are required to be defined.
• The Requested Absence Type toggle is required to be enabled for absence types in the Absence Type page.

If users should be allowed to confirm absence requests of other employees, the Request Confirm Only by Employee toggle should be disabled for the absence type in the Absence Type page.

System Effects

If the Register Absence on Request Approval toggle is enabled for the absence type in the Absence Type page, as a result of this activity, absence will be registered in the Absence/Absence  section. Absence limits allocated for the absence type used will be automatically reduced when the absence request is submitted.

Pages

My Absence Calendar

Activity Diagrams

Register Absence Requests