The B2B sub contract collaboration allows the Contractor to create an application for payment (AFP), enter application values and submit these to the Contract Owner. The Contractor can then follow up the certified values from the Contract Owner and indicate that these have been invoiced.
The Contractor can also view the contract, view and attach documents to the contracts or applications for payment and also monitor that certifications and payments have been received from the Contract Owner.
Creation of Valuation
The valuation can be created either by the Contract Owner or it can be automatically created when the Contractor creates an application for payment. If it is created by the Contract Owner, the B2B-status of the valuation needs to be set to Released to be visible and possible to update by the Contractor. If it is created by the Contractor it is automatically set to Released.
Enter Application Values
When the B2B-status of the valuation is Released (or In Progress) the application for payment is visible for the Contractor and can be updated. The application values are entered by the Contractor and indicates the accumulated work and material the Contractor wants to get paid for. When the Contractor is ready, the application for payment will be submitted to the Contract Owner.
When the Contractor has started to update the application values, the B2B-status of the valuation is changed from Released to In Progress, and when the application for payment is submitted it is automatically updated from In Progress to Submitted.
Receive Application for Payment
This is done by the Contract Owner. The Contract Owner can monitor valuations that have a B2B-status set to Submitted which means that the Contractor is ready with entering the application values. The Contract Owner can check these values against the valuation values and if necessary change the application values before raising the valuation status from Planned to Application Received.
Certification
This is also done by the Contract Owner. Based on the valuation, the Contract Owner may enter other certified values than what have been entered as application values. When the status has been raised to Certified these certified values are visible for the Contractor.
Follow Up Valuation
Unless self-billing is used the Contractor will follow up the certified values from the Contract Owner. The Contractor will manually create an invoice and send this to the Contract Owner. When the invoice is sent the Contractor indicates this by clicking Invoice Sent which will update the B2B-status.
If self-billing is used this follow up step is by-passed as the system automatically creates the invoice based on the certified values when the valuation is set to Certified.
The Contractor can monitor the invoices and payments that the Contract Owner has registered in each application for payment.