Approve Approval Step
Explanation
This activity is used to approve the selected approval process step. This
approval can be performed on documents and business objects. This can be performed
in Approvals page, Document Revision
page, Risk Analysis Navigator and Attachment
panel of a business object.
Prerequisites
- The document revision must have the status Approval in Progress.
- The approval process cannot contain any steps with an
approval status of Rejected.
- To approve a step, you must be the person registered in the Person
ID field, or a member of the group registered in the
Group ID field. In addition, any user that has been set as a Docman
Administrator can approve any step on document revisions.
System Effects
- The current approval step is set to Approved and the next step is available
for approval.
- When the last person/person within a group on a step approves the object,
the Event Server will notify automatically all users at the next step if
the event is enabled.
- Upon completion of the business object's approval routing, the user
who created the object is automatically notified through the Event Server
(assuming the event is enabled).
- The automatic notification requires that the events APPROVAL_ROUTE_COMPLETE
and STEP_READY_FOR_APPROVAL have been configured in the Event Registry,
that IFS/Event Server is running on the server, and that the recipient user
is logged on to the network system. The method of notification is configured
for each event from the Event Registry.
- It is not possible to delete a step that has been approved unless the
approval on the whole risk analysis is cancelled first.
- If the Security Checkpoint Required option has been enabled for
the particular step, the user will have to authenticate their login before
he can approve the step. When approving multiple approval steps using the
Approvals, if a security checkpoint is added for more than one
selected document step, the authorization request dialog will appear only
once.
- When the final step is approved, IFS/Event Server can automatically
notify all users on the next step.
- When the object's approval routing is completed, the user who created
the object can be notified automatically.