Create View Copy

Explanation

Use this activity to create a view copy for a document. A view copy is  when the original document's application is not available or when the document needs to be read, but not provided in an editable format. Most view copies will be created in Adobe Acrobat as a PDF (portable document format). 

Make sure that the name of the view copy file is identical to the original document file with the PDF file extension. This method can be automated with the use of a macro. If a view copy is to be created, a view copy is required for the document title when creating the new document using Edit or Check In

WARNING: The document file name is an internal name for IFS Document Management, and should not be changed. Changing this name can cause inconsistency in the database and you may not be able to access the file again.

 

Prerequisites

• You will need either the printer driver Adobe Acrobat PDF Writerâ„¢ or another application's view copy printer driver to create view copies of document files. Macros can be created to automate this task.
• Before creating a view copy of the document, select the View Copy Required option for the document title of the current document revision from the Title tab.

 

System Effects

After the document file has been checked in, you can view the document by clicking View Copy.

 

Pages

Document Object Connections
Document Revision
Document Revisions

Activity Diagrams

Edit Document