Reject Approval Step
Explanation
Use this activity to reject the selected approval process step. Activity
can be performed from the Attachment panel and the
Approvals tab of the document in the Document Revision page.
Note: It is possible to reject multiple approval steps using the
Approvals page.
Prerequisites
- The document revision must have a status of Approval in Progress.
- You must be one of the following:
- The person registered in the Person ID field.
- A member of the group registered in the Group ID field.
- The Docman Administrator.
- The approval process cannot contain any steps with an
approval status of Rejected.
System Effects
- The current approval step is set to Rejected and the approval process
is stopped. Depending on the reasons for the rejection, you might need go
back to earlier steps in the process to correct the problem so that the
approval process can continue
- The person who created the object will be notified automatically through
the Event Server if the event is enabled. The automatic notification requires
that the events APPROVAL_ROUTE_REJECTED and STEP_REJECTED_NODOC have been
configured in the Event Registry, that IFS/Event Server is running on the
server, and that the receiving user is logged on to the network system.
APPROVAL_ROUTE_REJECTED should be configured for document approval step
rejections and STEP_REJECTED_NODOC for non-document object approval
step rejections.The notification method, which is configured in the Event
Registry for each event, can be a message or an e-mail. A user does not
have to be logged on to the application to receive notification.
- If the rejected object is a document, the person who
created the document can cancel the approval process. The document will
then get the status Preliminary, and all steps approved and/or rejected
will be copied to the history (assuming the history logging for this event
is enabled).
- It is not possible to delete a step that has been rejected unless the
approval on the whole risk analysis is cancelled first.
- If the Security Checkpoint Required option has been selected
for the particular step, the user will have to authenticate himself before
he can reject the step. When rejecting multiple approval steps using the
Approvals window,
if a security checkpoint is added for more than one selected document step,
the authorization request dialog will appear only once.