Reject Approval Step
Explanation
Use this activity to reject the selected approval process step. Activity
can be performed by selecting the document from the Unattended
dropdown in My Document Approvals page.
Note: It is possible to reject multiple approval steps using the
My Document Approvals
window.
Prerequisites
- The document revision must have a status of Approval in Progress.
- You must be one of the following:
- The person registered in the Person ID field.
- A member of the group registered in the Group ID field.
- The Docman Administrator.
- The approval process cannot contain any steps with an approval status
of Rejected.
System Effects
- The current approval step is set to Rejected and the approval process
is stopped. Depending on the reasons for the rejection, you might need go
back to earlier steps in the process to correct the problem so that the
approval process can continue.
- The person who created the object will be notified automatically through
the Event Server if the event is enabled. The automatic notification requires
that the event APPROVAL_ROUTE_REJECTED has been configured in the Event
Registry, that IFS/Event Server is running on the server, and that the receiving
user is logged on to the network system. The notification method, which
is configured in the Event Registry for the event, can be a message or an
e-mail. A user does not have to be logged on to the application to receive
notification.
- If the rejected object is a document, the person who created the document
can cancel the approval process. The document will then get the status Preliminary,
and all steps approved and/or rejected will be copied to the history (assuming
the history logging for this event is enabled).
- If the Security Checkpoint Required
option has been selected for the particular step, the user will have to
authenticate himself before he can reject the step.