Use this activity to set a document to obsolete. A document set to obsolete is no longer in use even though the document revision is present in the database and can be viewed or printed. Obsolete documents can have object connections. If you try to set a document to obsolete, and that document has object connections, a warning appears. You cannot reverse the procedure of setting a document to obsolete.
When setting a document to obsolete you have the option to move the connected objects to a, most often previous, non-obsolete document revision. The objects will be moved according to the value of the Update Revision field on the object connection. There are two different options:
If you are the document's Administrator, you are always able to set the document to obsolete.
Optionally you can decide to move objects to an (often previous) non-obsolete document revision. This can be very useful when you have moved many objects to a new revision when a new revision is created or released, and when it later turns out that the revision needs to be set to obsolete. When an obsolete document revision is deleted, all corresponding structures, routings, original references, and electronic document management (EDM) file references are also deleted. Deleting the last remaining document revision removes the document title.
Document Revision can be set obsolete by selecting Status/Set Obsolete from the sub-command list.