Create Reminder Proposal
Explanation
This activity is used to create a reminder proposal. This
involves specifying criteria for selecting invoices to be included in the reminder
proposal e.g. currency and reminder template, and general data such as the reminder
date. You can open/enter a new proposal even if another proposal exists. However,
the same invoice or prepayment will not be loaded in more than one proposal
at the same time. A proposal can be created only if at least one invoice is
due for payment per the reminder date, i.e. per agreed terms of payment. Apart
from the general selection criteria of the proposal and the proposal options,
the reminder template on each invoice installment controls also whether the
installment is loaded into the proposal. The include parameters and the reminder
levels of the template are the decisive criteria to load the due item into the
proposal. In addition the exclude parameters of the reminder template are used
to load due items into the proposal with status Excluded in order to
avoid to print reminders automatically for certain invoices, prepayments or
payer. The reminder proposal calculates accrued interest on each invoice per
the interest template if this option is also selected in the reminder template.
Reminder proposals can be created online or as a background
job. You can also schedule a task to create reminder proposals at regular intervals
automatically. A substitution variable can be selected for the reminder date
which is replaced with a real date when the scheduled task creates a new reminder
proposal.
To create a reminder proposal:
- Open Customer
Reminder Proposals page.
- Use command button and click Create Proposal to open the
Create Reminder Proposal dialog.
- Select the Substitution Variable option in Date/Substitution
Variable group option if the reminder date should be set according to the
selected substitution variable at the time the proposal is created. Select
a substitution variable for the Reminder Date field.
- Open the Selections tab.
- The Template ID field by default displays the default AR selection
template. Change the Template ID to use another AR selection template or
select a template using the List of Values if necessary.
- Click New and select a value for the Selection Object ID
field using the List of Values if the selection object to be used is
not displayed. The description for the Selection Object Description
field will be automatically displayed.
- Select an operator from the Operator list for each selection
object.
- Enter a value in From Value for the selection object which should
be used as a selection criterion.
- If you have selected the operator Between then enter a value
each for From Value and To Value fields.
- The Values Exist option will be selected, if you have selected
the Incl Specific Values or Excl Specific Values operator
.
- Use command button and select the Define Includes/Excludes Values
option and select any items from Define Includes/Excludes
option.
- Select the Options tab window.
- Select with the Advance/Prepayment Invoices list whether Advance/Prepayment
Invoices should be included or excluded or if only those items should be
loaded into the reminder proposal.
- Select the Exclude Advance Payments option if you want to exclude
all the advance payments from the proposal.
- Select the Run In Background option if you want to create the
reminder proposal as a background job.
- Click Ok to create the proposal online or click Schedule
to create a scheduled task to be executed at a later time or in a regular
interval in the background.
Prerequisites
In order to perform this activity, at least one customer invoice that is
due for payment must exist.
System Effects
As a result of this entry, a reminder proposal is created. The status of
the reminder proposal will be Created.